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Project and site

Everything that happens
on the job, against the job.

One job number holds the drawings, the scope, the labour plan, the diaries, the photographs, the certificates and the costs. Site records it where it happens, the office approves what the client sees, and six months later the contemporaneous evidence is simply there, because it was never assembled after the fact.

67 tables carry the job trades on site logged daily photos approved first client portal read-mostly weather captured
The job, end to end

Every stage of the job,
against one job number.

  1. 01

    Set it up

    Job recordScope and drawingsRate card
  2. 02

    Plan it

    Labour runWallboardLeave overlay
  3. 03

    Work it

    Live presenceCall-outsDay works
  4. 04

    Record it

    Site diariesTrades and weatherPhotographs
  5. 05

    Approve it

    Photo approvalOffice sign offSignatures
  6. 06

    Show it

    Client portalHandover packEvidence
Where the record goes missing

The job went fine.
Proving it is the problem.

Once a job starts, the information scatters. It works right up until somebody disputes something.

Monday, 07:20
Who actually turned up, and where? Three phone calls to find out before the day starts.
Lost hour
Six months later
Delay claim lands. No dated record of which trades were on site, or what the weather did.
Claim exposure
Thursday
Drawing revision C issued. Two gangs are still working from revision B on a printout.
Rework
Client call
Customer rings to ask how their job is going. Nobody can answer without ringing three people.
Credibility
Tender week
Client asks for last month's progress photographs. They are spread across two group chats.
Bid risk
Handover
Certificates, RAMS and the phase plan assembled from four folders and one person's memory.
A week gone
The drain No contemporaneous record on the day somebody disputes it Six months too late to create one
What is in the box

Nine capabilities, one module,
and all of them hang off the job.

Sixty-seven of the platform's database tables carry the project reference. That is why a question about a job has one answer here instead of four.

The job
record

Hub

One workspace holding the drawings, scope, valuations, permits, certificates and costs. Everything else on this page attaches to it.

  • Client, site, value, dates
  • Office and site manager
  • Job-specific rate card
  • Everything attaches here
Inside · Job hubLive

Site
diaries

Daily

Which trades were on site, how many of each, what the weather did. Two minutes a day, and it is the record a delay claim is built from.

  • Trades and headcount per day
  • Weather captured
  • Events and instructions
  • Dated and attributed
Inside · Diary, AttendanceLive

Progress
photographs

Approve

Uploaded from site, then held for office approval before a client ever sees them. The control is real, not nominal.

  • Uploaded from the phone
  • Held pending until approved
  • Office decides what is published
  • Dated against the job
Inside · Feed, ApprovalLive

Drawings
and scope

Issue

Uploaded once against the job. The engineer opens the current revision on the phone instead of a printout from March.

  • Drawings and scope of works
  • Test sheets and documents
  • Project folders
  • Same version everywhere
Inside · DocumentsLive

Labour
run

Plan

Employed staff, agency and subcontract firms on one weekly grid, with approved leave overlaid on the same view.

  • Split a person across jobs
  • Leave and holidays overlaid
  • Copy last week forward
  • Wallboard for the office screen
Inside · Weekly gridLive

Live site
presence

Map

Who has actually clocked in, on which site, on a map colour-coded by job. A no-show is visible before eight.

  • Today, or any past day
  • Colour-coded by job
  • Plan against actual
  • A no-show is visible by 08:00
Inside · Presence mapLive

Call-outs

React

Logged, assigned, attended and signed off on the phone. Your client can raise one from their own portal.

  • Raised by office or client
  • Assigned to an engineer
  • Signed on site
  • Attached to the job
Inside · Call-outsLive

Day
works

Extra

Time and materials work carrying two client signatures: one instructing it, one confirming it is done.

  • Labour, materials and plant
  • Instruction signature
  • Completion signature
  • Typed name against each
Inside · Day work sheetsLive

Client
portal

Window

Your customer sees their own projects, approved photographs, drawings, RAMS, certificates and who attended.

  • Their projects only
  • Read-mostly by design
  • They can raise a call-out
  • They can leave feedback
Inside · Portal, AppLive
What is actually held

One job number.
Six kinds of record.

All of it attaches to the project rather than sitting beside it in a folder, which makes the handover pack a query rather than an excavation.

The job

Job numberClient recordSite addressContract valueStart and end datesOffice managerSite managerJob rate card

Site records

Site diariesTrade attendanceWeatherSite notesEngineer reportsSite surveysProgress photographs

Documents

DrawingsScope of worksRAMSConstruction phase planTest sheetsProject foldersCertificates

Planning

Weekly labour runPer-day notesCopy previous weekLeave overlayLive attendanceProgramme value

Reactive work

Call-outsDay worksOnsite quotesVariationsClient requests

Client-facing

Client portalApproved photographsAsset registerEngineer qualificationsCall-out requestsFeedback
Steel erectors working on a frame on a UK construction site
1,556Operative-days on site diaries
158Distinct trades recorded
230Photographs approved for clients

Counted in the live systems of the two businesses running on Unibuild, July 2026.

A Tuesday across three sites

One day, and the record
wrote itself.

Three live jobs, employed gangs and subcontract trades. None of it is an extra task: each one is a by-product of work already happening.

06:55On site

Operatives scan in and the map fills up.

QR punch at the gate with a photograph and a location. By seven the office can see who is on which site, colour-coded by job, without ringing anybody.

Live presence
07:30Plan

The week's labour run is on the office screen.

Employed staff, agency and two subcontract firms on one grid, with approved leave overlaid. The planner cross-references the live punches, so the gap on site two is visible immediately.

Labour run
09:40Drawings

Revision C goes up against the job.

Uploaded once in the portal. Every operative opening the job on their phone now sees revision C. Nobody is working from a printout of revision B.

Documents
11:15Photos

Nine progress photographs uploaded from site three.

Taken and uploaded where they were taken, dated and attached to the job. They sit as pending, not published, until somebody in the office has looked at them.

Progress photos
13:00Approve

Office publishes six of the nine.

Three held back: one has a competitor's branding in shot, two show unfinished work that would worry the client. The control exists precisely so that decision gets made by somebody.

Photo approval
15:20Client

Client raises a call-out from their own portal.

They log in, see their approved photographs and their asset register, and raise a call-out. It lands in the office queue assigned against the right job. No phone call, no email chain.

Client portal + Call-outs
17:00Diary

Site diaries closed on all three jobs.

Trades on site and how many of each, the weather, and what happened. Two minutes per site. In eight months, when somebody argues about a delay, this is the record that answers it.

Site diaries
Before you ask

Three things this module does not do.

All three get claimed routinely by software in this market. You would find out in week two, and by then you would not believe the rest of the page either.

01
No critical-path programme
You get a weekly labour planner and a programme plotting expected value against value billed. You do not get task dependencies, float or a critical path. If you run your programme in Asta or MS Project, keep doing that.
02
No snagging or RFI register
No defects list with a status flow, and no RFI register with response clocks. Plenty of firms run snagging out of the photographs, site notes and engineer reports instead. A formal snag list is development work, and we would scope it honestly.
03
No NEC or JCT contract administration
No early warning notices, no compensation events, no contract-form workflows. The payment side does exist: subcontract orders carry a Housing Grants Act mechanism. Contract administration stays where it is today.

We would rather you read that here than find it in a demonstration. Everything else on this page is running in a live business today.

Asked in every demo

What a contracts manager
asks in the first ten minutes.

The full list lives at /faqs. These six come up in every conversation about running the job.

Will our site diaries actually stand up in a delay claim?+
That is what they are for. Each entry is dated, attributed to the person who made it, and records which trades were on site, how many of each, the weather and what happened. Across the construction deployment that has accumulated 294 diary entries covering 1,556 operative-days across 158 distinct trades. Contemporaneous records carry considerably more weight than a reconstruction, and the point is that these were created on the day rather than during the dispute. We would not offer a view on your particular claim, that is your solicitor's job, but the record exists.
Do our clients see everything? That would be a problem.+
No, and the design is deliberately cautious. A client sees their own projects only, and the portal is read-mostly: there are exactly two things a client can write, a call-out request and a feedback submission. Progress photographs reach them only after somebody in your office has approved them. In the construction deployment 230 photographs have been approved and 208 are sitting held back, which tells you the control is genuinely exercised rather than waved through.
How do we know site is working from the current drawing?+
Because there is one copy. Drawings, scope of works and test sheets are uploaded once against the job and opened from the job on the phone. There is no separate distribution step where a revision goes to eleven people and reaches nine. Being straight with you: this is document issue, not a formal drawing register with transmittals and receipt acknowledgements. If you need that level of control, say so at scoping.
Does it do Gantt charts?+
No, and we would rather say so plainly than show you something that looks like one. You get a weekly labour planner showing who is on which job each day, and a programme view plotting the contract value expected each week against what has actually been billed, for one job or across the portfolio. That answers "are we earning what we planned to" rather than "what slips if the steel is late". Firms running proper programmes generally keep doing that in Asta or MS Project alongside.
Our site managers are not going to fill in a diary every day.+
It takes about two minutes and most of it is tapping trades and headcounts rather than writing prose. The honest answer is that adoption here needs management to expect it, in a way that timesheets do not, because the operative has a personal reason to clock in and no personal reason to complete a diary. What helps is that it is on the same phone, against the same job, alongside the photographs they are already uploading.
Can we handle snagging in it?+
Not as a formal register, no. There is no defects list with its own status flow and no subcontractor close-out portal. What firms do use is the photograph feed, site notes and engineer reports, all attached to the job and all dated, which covers informal snagging reasonably well. A proper snag list with assignment and sign-off is well defined development work rather than something already in the box.
No card, no lock-in

If your site managers are not
using it by week two,
we should not be paid.

30-day free trial

Your real jobs, your real sites, your real gangs.

Free migration

Live jobs, clients, drawings and open documents brought across.

We set up your first client

One customer on the portal, on a screen-share, in an hour.

Cancel by email

One sentence to [email protected]. Done.

UK data, UK support

UK office, working hours, real phone number.

Unlimited users

Site, office, subbies and your clients. Same price.

The site modules

The rest of what happens on site.

Same platform, same login. These are the modules that plan the work, record it, and hold the evidence it was done properly.

Next step

Show us the job you
had to argue about.

The point The record is made on the day, by the work Not assembled during the dispute