The storage plan is full. Again.
Solved Unlimited storage. No cap on space, files or file size.
Document management
Document management with unlimited file storage.
Unibuild stores every file your firm keeps, of any type and any size, with no cap on storage, number of files or file size. General company folders and project folders sit in one bespoke folder system, synced automatically to your own OneDrive, Google Drive or Dropbox.
One project
Every document on the job, in one project folder.
An example from a fit-out project. The folder names and files are illustrative; each firm sets its own folder structure.
| Folder | What is in it | Synced |
|---|---|---|
| Enquiry | Tender drawings, specification, client emails | Yes |
| Quotations and estimates | Priced estimate, quotation, supplier prices | Yes |
| Contract | Signed contract, order, insurance schedule | Yes |
| Progress | Site photographs, videos, drone survey | Yes |
| Health and safety | RAMS, permits, COSHH assessments | Yes |
| Compliance | Test certificates, inspection records | Yes |
| Handover | O&M manual, as-built drawings | Yes |
- Set up
- The project folders followed the firm’s own folder structure, ready from the day the enquiry arrived.
- Uploaded
- The office and the site team uploaded files as the job ran: spreadsheets, PDFs, photographs, videos and drawings.
- Stored
- Every file was kept at full size. Nothing counted against a storage allowance, because there is none.
- Synced
- Each upload was copied automatically to the firm’s OneDrive, so the firm held a second copy in its own account.
- Handed over
- At the end of the job, the O&M manual, certificates and as-built drawings were already in the project’s folders.
Problems we solve
Six file storage problems. All six solved.
From the storage plan that fills up to the company files nobody can find.
The drawing is in somebody’s inbox.
Solved Every project file in one project folder, in one system.
The video is too big to send.
Solved Any file type at any size: drawings, videos, photographs, spreadsheets.
One copy, and nobody knows where.
Solved Every upload synced automatically to your OneDrive, Google Drive or Dropbox.
Handover file gathered in the last week.
Solved The project folder fills from the enquiry onwards, so handover is ready.
The insurance certificate is on the old server.
Solved General company folders in your own folder structure, beside the projects.
6/6Solved in one module
Book a demo →
What it does
Cloud document management,
Cloud document management,
without a storage limit.
Unlimited
file storage
Storage is never measured. There is no cap on space, on the number of files or on the size of a single file.
- No storage cap
- No file count limit
- No file size limit
- 100 GB or a terabyte
Nothing deleted to make roomLive
Any
file type
Every kind of file a firm keeps is stored and opened from the same place, in the office portal and on the phone.
- Excel, Word and PDF
- Photographs and videos
- Drawings
- Any other format
One place for every fileLive
Project
folders
Each project has its own folders, so everything about the job is kept together from the enquiry to handover.
- Enquiry documents
- Quotations, estimates, contracts
- Progress records
- Health and safety, compliance
The whole job in one placeLive
General
company folders
Files that belong to the firm rather than a project have their own folders, under the same unlimited storage.
- Policies and procedures
- Insurance and accreditations
- Templates
- Anything else the firm keeps
Company files with a homeLive
Bespoke
folder system
The folders follow your own structure, not a fixed layout. New projects start with the same folders every time.
- Your folder names
- Your structure
- The same on every project
- Changed whenever you ask
Filed the way you already fileLive
Synced to
your own drive
Every upload is synced automatically to the firm’s own cloud storage, as a second copy it controls.
- Microsoft OneDrive
- Google Drive
- Dropbox
- Your choice of service
A second copy, automaticallyLive
The folder structure
A project folder structure for contractors.
Company folders for the firm, the same project folders on every job from enquiry to handover, and a second copy in your own cloud storage. Free to use in your own procedures.
At a glance
Unibuild document management, in six lines.
| The question | The answer |
|---|---|
| Storage space | Unlimited, never measured |
| File size and number of files | No limit on either |
| File types | Any: Excel, Word, PDF, photographs, videos, drawings |
| Folders | General company folders and project folders, in your own structure |
| Second copy | Synced automatically to your OneDrive, Google Drive or Dropbox |
| Cost | Part of the one monthly figure, with unlimited users |
Storage plans against unlimited
File storage, managed two ways.
| The question | A metered storage plan | Unibuild |
|---|---|---|
| How much storage | An allowance per plan | Unlimited, never measured |
| When the space runs out | A bigger plan, or a clear-out | It does not run out |
| The largest file | A size limit per upload | No file size limit |
| Number of files | Often counted | No limit |
| A second copy | Downloaded by hand | Synced to your OneDrive, Google Drive or Dropbox |
| Project and company files | Separate systems | One folder system |
Built around your firm
Your folders, your files,
Your folders, your files,
your own drive.
The folder system is set up the way your firm already files. Any change you ask for is built for you, inside the monthly fee. That is how bespoke software works here.
- Your structure
- General company folders and project folders follow your own names and layout.
- Your projects
- Each folder sits on its project in project management, beside the quotation, the programme and the costs.
- Your documents
- Certificates, RAMS and records made in documents and certificates are filed against the same job.
- Your drive
- Uploads sync to your OneDrive, Google Drive or Dropbox, set out on the integrations page.
- Your people
- Who sees which folders is set by role in access and permissions, with unlimited users.
- Your name on it
- Site teams use your own branded staff app, published on the App Store and Google Play under your company’s name and icon.
Questions
Asked by directors, office
Asked by directors, office
managers and project teams.
Is file storage in Unibuild really unlimited?
Yes. Storage is never measured or capped. There is no limit on space, on the number of files or on the size of a file, whether your firm holds 100 GB or a terabyte.
What types of file can we store?
Any type. Excel spreadsheets, Word documents, PDFs, photographs, videos and drawings are all stored and opened from the same folders, in the office portal and on the phone.
Is there a maximum file size?
No. A full drawing set, a drone survey or a long site video uploads the same way as a one-page PDF.
Can our files sync to OneDrive, Google Drive or Dropbox?
Yes. Everything uploaded to Unibuild is synced automatically to your own OneDrive, Google Drive or Dropbox, whichever you choose. Most firms choose OneDrive. You keep a complete second copy in your own account. Integrations.
Can we keep project files and general company files separately?
Yes. Each project has its own folders for enquiry documents, quotations, estimates, contracts, progress, health and safety and compliance. General company folders hold everything that is not about one project, such as policies, insurance and templates.
Can we use our own folder structure?
Yes. The folder system is bespoke. Your folder names and layout become the structure for every new project, and it is changed whenever you ask.
Can site teams upload and open files on the phone?
Yes. Site photographs, videos and documents are uploaded from the staff app to the right project folder, and drawings and RAMS are opened on site. Who sees which folders is set by role.
What is a good project folder structure for a contractor?
Keep company files and project files apart, and give every project the same folders: enquiry, quotations and estimates, contract, progress, health and safety, compliance and handover. The folder structure diagram above sets it out, free to use. In Unibuild, your own structure is set up once and used on every new project.
Why not just use OneDrive, Google Drive or Dropbox on their own?
Because a file on a drive knows nothing about the job. In Unibuild, files sit on the project beside the quotation, the costs and the site records, site teams open them in the staff app, and access is set by role. Your drive still receives a full copy of every file automatically.
Does it handle document control and drawing revisions?
Yes. Drawings are held on the job and site teams open the current revision on the phone, so what is current in the office is current on site. RAMS carry version control, and an edited RAMS is signed again. Documents and certificates.
Where are our files held, and are they secure?
Files stored in Unibuild are held in London, encrypted when stored and when sent, and do not leave the UK. Unibuild holds Cyber Essentials Plus. The synced copy sits in your own OneDrive, Google Drive or Dropbox account, under your control.
Can we bring our existing files across?
Yes. Existing folders and files are brought across as part of implementation, which is included in the monthly fee. With unlimited storage, nothing has to be left behind. Implementation.
Can our clients see project files?
Yes. In the client portal, each client sees only their own projects, including progress photographs and certificates. What a client can see is set by you.
Which document management software has unlimited file storage for UK contractors?
Unibuild does. It is cloud document management with unlimited storage, no cap on space, files or file size, and every upload syncs to the firm’s own OneDrive, Google Drive or Dropbox. Unibuild is bespoke business software for UK trades and specialist contractors, in daily production since 2016.
Is unlimited storage an extra cost?
No. One monthly figure covers everything, including every module, unlimited users, unlimited file storage and the branded staff app. Adding files never changes the figure.
By trade
Who leans on this hardest?
Trades that keep drawings, photographs, certificates and handover files for every job.
Assets and compliance
The rest of the register.
Same platform, same login. These are the modules that track what you own, when it is next due, and the certificate that proves it.
Further reading
Why the wrong drawing revision still reaches site, and how document control stops it.
- Document control, and the revision everybody was working to Building to a superseded drawing is expensive, common, and almost never anybody being careless. What has to be true for the right revision to reach the person holding the tool.
One level down
Where project files
Where project files
matter most.
The documents a firm is asked for long after the job, and how to have them ready.
The O&M manual, and why handover takes a fortnightWhat goes in the handover file, and why retention waits for it.
Reducing risk
The certificates that expire without anybody noticingKeeping insurance, tickets and accreditations in date.
Health and safety
Retention, and the money that goes missing after practical completionGetting the retention released at the end of the job.
Commercial
Next step
Bring your folder structure.
Bring your folder structure.
We bring the storage.
A 30-minute live demo of document management, from the project folders to the copy arriving in your OneDrive.
Ask for a quote
Tell us a little about the firm.
Tell us a little about the firm.
We do the rest.
Two minutes. A written figure by email, usually the same working day. Unlimited users and unlimited file storage, so everyone and every file is included.