UK-built · CDM · CIS · MTD
Site and office on one set of records. Hours arrive costed to the job, every job shows its live margin, and the evidence is on file before anybody asks for it.
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The time that used to go on payroll, planning, invoicing and compliance tracking, once the record is made where the work happens.
The time saved on ringing round site managers, reading handwritten sheets, and typing them up before payroll can run.
Hours come off a clock-in rather than a memory on a Friday, so the firm pays for time measured rather than estimated.
Site and office work from the same information, so a job is less often waiting on somebody to be told something.
How much of a firm's operational data ends up on one secure set of records rather than spread across separate systems.
Cut the time it takes to answer a client's attendance query from a folder and two phone calls down to a search.
Measured at SME Building Services: about two thirds of all hours now arrive from a code scanned at the gate, not a sheet written up later.
Users are unlimited on every plan. Site teams, subcontractors, the office and clients all get a login, and the fee does not move.
The business value of software for trades comes from one change. Work is recorded once, where it happens, and everybody who needs it reads the same record. Hours stop being copied between systems, costs reach the job while it can still be steered, and the evidence exists before a dispute rather than after it. The business also becomes easier to run, because fewer things depend on one person remembering them.
Unibuild is bespoke business software for UK trades and specialist contractors: a platform in daily production since 2016, shaped to the way each firm already works. Construction is one of more than thirty trades it serves, alongside electrical, heating and plumbing, facilities maintenance, fire and security, plant hire and builders merchants. The same applies to any business whose people work on site or in the field. One flat monthly fee covers every module and unlimited users, and most firms are live in about two weeks. How bespoke works.
Each row is a change on the record itself. Measure the last column for one ordinary week now, and again once you are live.
| Where the value is | What changes | Who sees it first | What to measure |
|---|---|---|---|
| Time back in the office and on site | Hours, photographs and signatures are recorded once, on the phone, against the job. | The office and payroll | Minutes per form, hours spent chasing information, and paperwork unfinished on Friday |
| A clear view of the business | Site and office read the same records, so progress and position are looked up rather than rung round for. | Directors and contracts managers | Time to answer a management query, prepare a report or hand over a live job |
| People and obligations | Training, certificates, inspections and renewals sit on one register, with reminders before they lapse. | Health and safety, and the office | Time spent checking training, overdue renewals, timesheet queries and time spent finding equipment |
| Margin and cash | Costs land on the job as they are incurred, and extra work is signed for on the day. | Directors, QS and commercial | Quote turnaround, unbilled extra work, days from completion to billing, job cost variance and repeat client queries |
| Fit, cost and support | Built to your process, under your name, for one monthly figure with unlimited users. | The whole firm | Active use across the team, workarounds kept, owner interruptions and the time to hand over a role |
Much of an office week goes on information that already exists, typed again. These six changes give that time back to the work that earns.
Operatives scan the poster at the site gate and the clock-in time lands on the job, with or without a signal. A week written up on Friday is an estimate. A scan at the gate is a measurement.
A client, a job or a person is entered once, and is the same record on the quote, the order, the timesheet and the application. Nobody re-keys a job reference, so nobody checks that three copies agree.
Diaries, photographs, inspections and signatures are completed on the phone, standing at the job, and attach to its record. The office has them the same day, and nobody rebuilds the week at the kitchen table.
Purchase requests, timesheets and leave go to a named approver with the detail on the screen, and a push notification says one is waiting. A decision takes a tap on site instead of a drive back to the office.
Certificates, photographs and history sit on the job, the asset or the person they belong to. When a client asks whether a fire door was checked, the office answers from the record while the engineer keeps working.
The approved week exports for payroll, including Sage and BrightPay, and Unibuild syncs with QuickBooks, Xero and Sage 50. Hours and costs reach payroll and the accounts without being typed a second time.
The duty stays with the employer. What changes is that the evidence is kept as the work is done, and the reminder arrives before the date.
Required tickets and courses are set per role or trade, so a gap shows on the training matrix before anybody is allocated. E-learning taken in the staff app lands on the matrix with its certificate.
Insurances, certificates, inspections and maintenance dates sit on expiry registers with reminders by email and push notification. When a subcontractor's insurance expires, the record is flagged and the subcontractor suspended automatically.
Signed RAMS, toolbox talk signatures, inspection records and accident reports are filed against the job as the work is done. An auditor's question, an accreditation renewal or a client's request is answered from the record on the day it is asked.
Hours come from the scan, are approved by the supervisor and are locked once submitted. Payroll works from approved weeks, the labour on each job is known as it is worked, and a query is settled from the record.
The labour run shows who is available, who is on leave and the planned labour cost of each job for the week. Each operative sees their own allocation in the staff app and is notified when it changes.
Every machine and tool has a record of where it is, what is due and what it has passed. Stores and van stock are booked to the job on the day they move, and the store checks the record before arranging another hire.
Bring the three parts of your week that cost the most.
We will show you those three on a live system, with real records, in thirty minutes.Margin is seldom lost in one place. It goes in small amounts: a day of extra work nobody signed for, an order with no job against it, a loss found at the final account.
The job profitability report shows the live margin on every job, by project manager and by department. A breakdown on each job shows why it is losing money, while there is still time to act. What the last job cost, from job costing, is on record when the next one is priced.
Every enquiry is logged and priced in quotations that keep every revision and go out on your letterhead. Each one sits as outstanding, won or lost with a reason, so none waits in an inbox to be chased.
Day works and variations are recorded on site with times, trades and photographs, and the client's representative signs on the phone. The office prices the sheet and claims it in the next valuation.
A purchase request goes to a named approver, and only then is an order number issued. When the invoice turns up weeks later, it already knows its order and its job.
A shared library of material and labour rates in Advanced Estimating lets any estimator price any job the same way. When prices rise, the uplift is one figure rather than a rebuild of everybody's workbook.
The week's work is measured on site, priced from the job's own contract rates and signed by the client on the screen. The application for payment is built from it, with retention held against the job and CIS run to HMRC tax months. Money owed is listed by the manager responsible, so every overdue application has an owner.
Drawings, instructions, photographs and sign-offs are held on the job, with one current revision opened from the job on every phone. Teams build to what was agreed, and what was agreed is on file if it is questioned.
Through the client portal, clients approve quotes and see progress photographs, the project planner and their certificates. Every answer they find there is a call the office did not take.
A system is worth what the whole firm puts into it. These six terms remove every reason to leave somebody off.
Your forms, approval routes, reports and wording are built rather than approximated, on a core that already runs two businesses in two different trades. Anything missing is built for you, and changes after go-live are inside the monthly fee.
Your staff app is published on the App Store and Google Play under your company's own name and icon. Your operatives download your app, not ours, and your quotations, certificates and reports go out on your own letterhead.
Users are unlimited on every plan, and nothing is ever charged per seat. Site teams, subcontractors, the office and clients all get a login, so the record is complete rather than kept by three people for everybody.
One flat monthly fee covers every module, setup, training, migration, support and changes. It is sized to your firm once, quoted in writing, and fixed for three years however many people you take on.
Most firms go live in about two weeks, in phases, starting with the part of the week that costs them most. We bring your jobs, clients and registers across, and train your teams on your own live projects.
Support is a UK phone line, an inbox and a WhatsApp group for your firm, answered by the people who built the system and build what you ask for next. A photograph of a screen at seven in the morning usually has an answer before the vans are loaded.
The return comes from your own week. Each step is a sum you can check yourself.
Pick the jobs that eat the week: chasing timesheets, keying hours, finding certificates, building the valuation. Time them for one ordinary week, before anything changes.
An hour costs the wage plus employer National Insurance and pension. The savings calculator does this sum at the current statutory rates, and every assumption in it is yours to change.
Divide the monthly fee by what an hour of your people's time costs. The answer is the hours a month the system must give back to cover its fee. The measures on this page show where those hours come from.
Cash is money that stops leaving: a subscription cancelled, plant off-hired on time, overtime not worked. Capacity is salaried hours freed for work that earns, counted as capacity rather than as a smaller wage bill. Count both, separately, and count each saving once.
A variation billed that would have been missed adds its margin, not its full value. A losing job caught in its third week counts as the loss avoided. Earlier payment improves cash flow, and is counted there.
Your fee is one monthly figure, quoted in writing and fixed for three years. Add the hours your own people spend in training, once. The net value is the verified gain less the fee, and the return is that net value divided by the fee.
Because the fee never moves with headcount, the comparison you make on the first day still holds in the third year.
The 14-day trial runs the full platform, with every module switched on and no card. Choose the three jobs that cost you most, run them in the trial, and time them again.
Each one is useful to any trade business, whichever system it chooses.
