Compliance-heavy specialists

When the certificate
is the product.

A UK fire, gas, water hygiene or testing specialist needs the record made at the appliance, the certificate issued on its own letterhead and every register watched for expiry. Unibuild is bespoke business software built for that shape of firm: fire door and fire asset records, gas safety records, the document engine and the compliance registers.

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Compliance specialists completing certificates and site records in Unibuild

Your week

An audit is coming and the evidence is spread across two filing cabinets, a shared drive and three engineers' phones.

A technician's qualification expired and you found out when a client's auditor did. A test instrument went out of calibration eight months ago, which puts a question mark over every certificate issued since.

Four weeks out

Somebody starts assembling the audit pack by hand, from three places, none of which agree.

A week gone

Quietly, in November

An instrument's calibration lapsed. Nobody noticed until July.

Eight months of doubt

On the sample

The assessor picks three operatives and asks for evidence of asbestos awareness.

≈ 2 days trawling

In the van

The record was written on a pad, photographed at an angle, and typed up three days later.

Transcription error

The renewal

A pre-qualification questionnaire lands with a Friday deadline. The certificates are in four places.

Work lost at PQQ

A year later

The client asks for evidence of the work you did. The engineer who did it has left.

Unprovable

The pattern Your product is the evidence, and it is stored worse than your tools That is the whole problem

All of it on one account, with every technician on it and never a charge per seat.

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One thing we will get right

Annual PAT testing is not a legal requirement, and any supplier telling you it is has not read the regulations.

It matters because a system built on that misunderstanding
will impose an interval on you rather than let you set one
from your own risk assessment. Unibuild does the latter.

What the law actually says: Regulation 4(2) of the Electricity at Work Regulations 1989 requires that all systems shall be maintained, so far as is reasonably practicable, so as to prevent danger. It says nothing about portable appliance testing, nothing about intervals and nothing about labels. It sets an outcome, not a method.
Where the frequency comes from: The IET Code of Practice for In-service Inspection and Testing of Electrical Equipment is guidance, not law. It provides a risk based framework for deciding inspection and testing frequency by equipment type, environment and use. HSE guidance is explicit that the level of inspection and testing should be proportionate to risk, and that in low risk environments formal testing may rarely be needed at all.
What that means for the software: You set the interval. The next test date is a field you set per record, so a 110V breaker living in the back of a van and a desk lamp in a locked office carry different intervals in the same register, and each reflects a risk assessment you can defend. A system that hard codes twelve months is a system built by somebody who has not read the Code.
What is captured on the record: Not just a verdict. Appliance class, fuse rating, visual inspection, earth continuity in ohms, insulation resistance in megohms, leakage in milliamps, polarity, and the overall pass or fail with comments and attached evidence. A pass with a reading behind it is evidence. A pass with no reading is an assertion.

Getting this right Signals that we understand your world more than any feature list would And the interval stays yours to set

What matters most to you

Six things, in the order a
certification business feels them.

Records completed
on site

Fire door inspections, asset servicing, gas records, chlorination certificates and permits, with photographs and signatures captured on the phone at the point of work.

200 of 244 fire door records raised on the app
242 of them carry a signature drawn on the screen
1,634 photographs bound to those records
No paper original, so no transcription error

The best adoption evidence we haveLive

The document
engine

Fifty-eight document types on your own letterhead, generated from the record rather than typed, emailed from the system with every send logged.

Reference numbers issued by the system, in sequence
Signatures drawn into the PDF where the work was
Photographs printed on their own appendix pages
Retrievable years later from the same reference

Your document, not oursLive

The
registers

Fire assets, fire doors, PAT testing, calibration, chlorination, water testing, emergency lighting and accreditations, all watched on the same discipline.

Valid, due soon and overdue calculated live
Status against the most recent test, not an old one
The whole register exported in two clicks
One page for the whole compliance position

What an auditor asks forLive

COSHH and
document control

Each substance holding its safety data sheet and its risk assessment together, which is the pairing an inspection actually asks to see.

Valid from and expiry dates on both
An update is a new revision, not an overwrite
Revision references on controlled documents
The current version reaches site through the app

Proven since 2016Live

Competence
currency

The A3 training matrix with expired and expiring counts printed in the header. This is the artefact you hand to an assessor.

Sixteen qualification columns, thirty-nine courses
Green beyond ninety days, amber inside, red once passed
The certificate file attached to the record
Accreditations and insurances in the same register

PQQ answered from one screenLive

The audit
trail

Attribution is a property of the data rather than a module you switch on. Who did it, when, from what address, on what device.

275 of 295 tables carry the audit column set
Signature capture on more than thirty forms
Archived rather than deleted, across 37 tables
Every outbound email logged with its attachment

Evidence, not recollectionLive

Precision, because you will check

Each register is configured to the regime you work under.

Fire door records: It evidences fire risk assessment remedial work, and for a fire door remedial contractor it fits precisely: the document is titled Record of Maintenance or Repair and opens with the language of work completed. For a landlord running regulation 10 periodic checks under the Fire Safety (England) Regulations 2022, the check is built on the same register. It carries check frequency, due date, building height and the communal versus flat entrance distinction.
Fire door check items: Gaps and clearances, intumescent and smoke seals, hinges, self closers, glazing, signage, leaf and frame condition, ironmongery and drop down seals all appear consistently in the live data, because your operatives write them into the description of work. Where you want them as structured tick boxes with a pass or fail, your checklist is built to your own item list, in your order.
PAT and the instrument that tested it: A PAT record holds the readings, the result and who entered it. The instrument register holds serial numbers and calibration expiry dates alongside it. Where you need the instrument named on each result, a validated instrument selector on the test record closes the chain. A calibration failure then traces to every record resting on it.
Calibration: An out of calibration instrument is flagged: it turns red on the register, appears on the reminders dashboard with a count, and can be emailed to the person holding it. Firms that want it gated rather than flagged get the hard stop, set against the instrument selected on each piece of work.
Emergency lighting: The checklist records the date of testing, the operative, the devices checked, the type of test, whether all fittings worked and the load test result, signed by two parties and issued as a PDF. Where your contracts want a fitting by fitting schedule and a controlled monthly or annual selection, the full BS 5266 log book format is built to your asset list. You are not choosing between our format and yours. For a firm that installs and services fire alarm, emergency lighting, intruder and CCTV systems, see the trade page on software for fire and security installers. It covers the service register and the certification audit.
Water hygiene: The chlorination certificate, the water testing register and the filter change register run live in the site services deployment, with real records behind them. We demonstrate them there rather than in an empty screen, and when we build your system they arrive configured to your sites, your sample points and your frequencies. Every deployment carries the modules that firm actually uses, which is the point of building to the business.
RIDDOR: Unibuild records and evidences incidents, including through a public form reached by scanning the code on a site poster, so somebody with no account can report a hazard. The RIDDOR reporting window is flagged, and alerts go out by email and by push notification in your own app. Deciding reportability and making the report to the HSE stay with the responsible person, because the law puts them there. Your incident categories, escalation list and notification rules are configured to you, with the evidence behind the decision held with the record.

Questions from your sector

Asked by specialists whose
product is the certificate.

Are certificates completed on site and issued on our own letterhead?

Yes. Inspections, gas records, chlorination certificates and permits are completed on the phone at the point of work, with photographs and signatures. The certificate is generated from that record on your own letterhead, from fifty-eight document types, with a reference number issued in sequence. It is emailed from the system with every send logged, and found years later from the same reference.

Will our engineers actually use it?

In the business Unibuild grew out of they already do, and the fire door numbers are the best evidence in the pack for your market. Of 244 fire door records, 200 were created from the mobile app rather than the web portal, and 242 carry a signature drawn on a phone screen. It is faster than the paper alternative: scan the door, type what was done, photograph it, sign, next door. They do it in your app, published on the App Store and Google Play under your company's own name and icon.

Will we know before a qualification or a calibration lapses?

Yes. Fire assets, fire doors, PAT, calibration, chlorination, water testing, emergency lighting, accreditations and training each show as valid, due soon or overdue, against the most recent test. An instrument out of calibration turns red, appears on the reminders page with a count, and can be emailed to the person holding it. Firms that want it to stop the work rather than flag it get that hard stop, set against the instrument chosen on each job.

Can we prove which instrument carried out a given test?

Yes. The calibration register holds your instruments with serial numbers and expiry dates, and the test registers hold your results. Naming the instrument on each result, set up in your forms, joins them. Then the hard question, which certificates rest on an instrument that turned out to be out of calibration, is answered in seconds.

Can we set our own PAT test intervals?

Yes. The next test date is set per record, so a 110V tool in a van and a desk lamp in a locked office carry different intervals in the same register. Each interval comes from your own risk assessment, as the IET Code of Practice intends. Each record holds the readings behind the result, not just a pass.

Does it capture the individual fire door check items?

Yes. The live system is full of consistent entries for frame adjustment, intumescent and smoke strips, hinges, closers, drop down seals, door furniture and signage. Where you want structured tick boxes with a pass or fail against each item, your checklist is built to your own item list. A landlord's regulation 10 periodic checks run on the same register.

How are COSHH assessments and controlled documents kept current?

Each substance holds its safety data sheet and its COSHH assessment together, with valid from and expiry dates on both, which is the pairing an inspection asks to see. The assessment is signed off by your competent person. An updated controlled document becomes a new revision with its own dates, and the old version stays. That is what an ISO 9001 assessor looks for first.

How does this help at a CHAS or SafeContractor assessment?

The assessment asks for evidence that your people are competent and that the evidence is current. The A3 training matrix export answers the first question on one page, and the certificates attached to each record answer the second when the assessor samples individuals. Asbestos awareness and every other course sits in the matrix with its date. Question sets change between schemes and between years, so your current scheme's requirements are set up during implementation.

What software should a UK fire, gas or water hygiene specialist use?

Software that makes the certificate at the point of work and keeps the evidence behind it retrievable for years. Unibuild is bespoke business software for UK compliance specialists: fire door and fire asset records, gas safety records, chlorination certificates, PAT and calibration registers, and the document engine. It is a platform in daily production since 2016, shaped to the way each firm already works. When a firm needs something new, Unibuild builds it, and changes asked for after go-live are included in the monthly fee. See how bespoke software is delivered.

Can our existing registers come across?

Yes. Asset registers, training records, accreditations and certificates are migrated as part of the setup, at no extra charge. Technicians clock in by scanning the QR code on the site poster, so timesheets start on day one too. The 14-day trial is the full platform with no card, so it can run on your real registers and your real people.

No card, no lock-in

Bring us the audit pack
that takes a week.

0114-day free trial: Your real registers, your real certificates, your real people.
02Free migration: Asset registers, training records, accreditations, certificates.
03Bring a real audit question: We will show you exactly where the answer comes from.
04Cancel by email: One sentence to success@unibuild.co.uk. Done.
05UK data, UK support: UK office, working hours, a real phone number.
06Unlimited users: Every technician, every assessor, every director. Same price.