One
queue
ApproveEvery item waiting on you, with a live pending count carried through to the mobile app menu.
- Purchase and subcontract orders
- Small works orders
- Subcontractor invoices
- Expenses, holiday, plant
Inside · ApprovalsLive
Comms and reporting
Nobody types anything
Nobody types anything
into these reports.
The engineer punching in, the buyer raising an order, the clerk logging a subcontractor invoice: all of them are doing their own job. The management picture is assembled from what they did. That is why it is current to the hour, and why one person's absence does not stop the numbers appearing.
1 approval queue
4 reports that carry the module
current to the hour
audit trail append-only
on web and phone
The yes queue
Everything that needs a decision,
in one place, with a count on it.
Purchase orders, subcontract orders, small works orders, subcontractor invoices, expenses, holiday and plant requests. In most firms each of those has its own route, its own chaser and its own person who forgot. Here they arrive together.
One
ApproveValue-banded
routes
CommitteeAuthority is set by value, not by seniority alone, so the right number of signatures is enforced rather than remembered.
- One approval to £5,000
- Committee member above that
- Two approvals above £25,000
- Notified when raised
Inside · Approval committeeLive
Told,
not chased
NotifyThe approver hears about it where they already are, rather than finding it next time they log in.
- Push to the field app
- Email to the office
- Committee notified on raise
- Logged when sent
Inside · NotificationsLive
Announcements
and reminders
TellThe things everyone needs to know, and the things that come round again whether anyone remembers or not.
- Company announcements
- General reminders
- Expiry driven prompts
- Seen on the app
Inside · AnnouncementsLive
The four that carry it
Four strong reports,
and we will tell you which.
The reports menu holds fourteen items and they are not all in the same state. Four are genuinely strong. The rest are narrower, and some are unfinished. We would rather say that here than have you find it by clicking during a demonstration.
Labour hours and cost
Any date rangeReal effective-dated ratesHeadline figures, then chartsSortable tableCSV built server side
Monthly totals per person
Payroll-stylePer operativeOvertime multipliers appliedDated rate history
Purchase order spend
Across suppliersAcross projectsCommitted valueSortable and exportable
Subcontract exposure
OrdersInvoices raisedPayments madeOrder value against invoiced
Live cost position
Labour in automaticallyPurchase orders at committed valueApproved expensesAttached to the job
Where this stops
Unibuild does not produce a complete profit and return calculation today. Supplier invoice values do not reach costing in the newer deployment, and stores issues carry no value. You get a live cost position, which is the useful half of the question and the half most firms cannot answer at all until the final account, but we would rather describe it that way than show you a report with a column that does not compute.
The record behind it
Every change carries a name
and a timestamp.
Reporting is only worth as much as the record underneath it. Unibuild writes who did what, from where, on the records that matter commercially, and the log is added to rather than edited.
- On every login
- Successful, failed and blocked attempts are all recorded with the IP address, and marked as a web or an app event.
- On records created
- The request URI, IP address, browser user agent and country code are written alongside the record itself.
- On approvals
- Who approved, when, and against which value band. Rejection is recorded as an event, not as an absence.
- On notifications
- What was sent, to whom and when, so a claim that nobody was told can be checked rather than argued.
- On exports
- CSV is built server side from the same query that drew the screen, so the file and the page cannot disagree.
Asked in every demo
What directors ask
about the numbers.
The rest sit on the FAQ page, including the honest answers about payroll and CIS.
Can it tell me whether a job is profitable?+
It gives you a live cost position. Labour flows in automatically at real effective-dated rates, purchase orders at committed value and staff expenses as they are approved, all attached to the job. One of the two deployments goes further and closes the loop back to the tender, comparing estimated hours against hours logged and estimated quantities against quantities used, section by section. A complete profit and return calculation is not there today, for the reasons set out above.
How current are the figures?+
Current to the hour, because nothing is keyed in twice. There is no monthly cycle to fall behind and no one person whose absence stops the numbers appearing. The report is assembled from the punch-ins, orders and invoices that your team recorded while doing their own work.
Can I approve from my phone?+
Yes. Approvals are on the field app as well as the web portal, and the pending count is carried into the app menu so it is visible without going looking. Push notifications reach the approver when an item is raised.
Does it export to our payroll?+
Not as standard, in either deployment. Unibuild records and approves the hours, applies the right rate, handles overtime multipliers and produces a payslip-style document, but there is no payroll file export out of the box. It is the most common first piece of tailoring work we do, and it is well understood, because the hours and rates are already held in the right shape including a dated rate history per person. Tell us which payroll system you run and we will scope it as part of the implementation.
Who can see the reports?+
Whoever you decide, and more precisely than most systems in this market allow. Web access is an explicit tree of the menus and sections a person can reach, and app access is a separate list set independently. On top of that sit specific controls on sensitive things, including whether someone can see hourly rates at all. See access and permissions.
Next step
Stop ringing the office