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Health and safety

The paperwork that wins tenders,
and holds up at audit.

Unibuild’s health and safety module supports CDM 2015 duties for UK contractors. RAMS, permits, COSHH, RIDDOR, LOLER and toolbox talks sit in one module, signed on the phone and filed against the job as it runs.

Book a 30-minute demo → Ask for a quote
Problems we solve

Eleven health and safety problems. All eleven solved.

From the scaffold inspection that lapsed on Tuesday to the near miss lost in the group chat.

11/11Solved in one module
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Solved

A scaffold still in use after its inspection fell due

What goes wrong

Falls from height caused over half of all construction deaths in Great Britain over the last five years. Regulation 12 of the Work at Height Regulations 2005 covers any construction platform with a fall of two metres or more. It must have been inspected within the previous seven days before anyone uses it.

Every scaffold and tower keeps its own clock, on a tag and a clipboard. Nobody is told when one runs out.

How Unibuild solves it

In Unibuild, each standing scaffold carries its own next inspection date, and one page shows them all: amber as the date approaches, red once it has passed.

The inspection itself is signed on the phone at the scaffold, not typed up that evening. A competent person still carries out every inspection.

  • A date on every scaffold
  • Amber before, red after
  • Signed at the scaffold

See it working in a 30-minute demo.

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Solved

Lifting equipment still working after its thorough examination ran out

What goes wrong

Regulation 9 of LOLER 1998 requires lifting equipment to be thoroughly examined at least every twelve months. Chains, slings and other accessories, and anything that lifts people, need it at least every six months, unless an examination scheme sets the interval.

The certificate is in a box in the yard and the next date is in nobody’s diary. A machine used past that date is already in breach, before anything has gone wrong.

How Unibuild solves it

In Unibuild, lifting and work equipment sit on a register, each item with its examination report and next due date. The plant manager is alerted thirty days before it falls due.

If the examination is not renewed, the item goes out of service at midnight on the day it expires. Anything out of test is flagged before it is signed out.

  • Thirty days’ notice
  • Out of service on expiry
  • Flagged before it leaves the yard

See it working in a 30-minute demo.

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Solved

Work started without the asbestos survey on site

What goes wrong

Regulation 5 of the Control of Asbestos Regulations 2012 comes before the first hole is drilled. Work that could expose employees to asbestos does not start until the employer has assessed whether it is there, or assumes it is.

The survey usually exists, in the client’s email or a folder at the office, and the gang opening the ceiling void has not seen it. Asbestos-related disease kills around 5,000 people a year, the greatest cause of work-related death in Great Britain.

How Unibuild solves it

In Unibuild, the asbestos register, the management plan and the survey records sit against the job, so the supervisor checks the area before the gang goes near it.

Work notifications, exposure monitoring and health surveillance are tracked in the same place, each with its date.

  • Survey on the job record
  • Checked before work starts
  • Notifications and surveillance tracked

See it working in a 30-minute demo.

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Solved

A near miss mentioned in the group chat and never acted on

What goes wrong

The loose handrail is mentioned in the site WhatsApp on Wednesday morning. By Friday it has scrolled out of sight. Nobody wrote it down, so nobody investigated it, and nothing changed.

HSE guidance says learning from near misses can prevent costly accidents. After a serious one, the sentencing guideline lists failing to act on earlier incidents as a mark of high culpability, and the fine rises with it.

How Unibuild solves it

In Unibuild, a near miss takes about twenty seconds on the phone. A subcontractor’s labourer or a visitor can report one from the code on the site poster, with no login.

The safety manager has it straight away, an investigation opens, and it stays on the office’s alerts until somebody records what was done about it.

  • Twenty seconds on the phone
  • No login needed to report
  • Open until the fix is recorded

See it working in a 30-minute demo.

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Solved

Hot works with no record of when the fire watch ended

What goes wrong

Welding, grinding and brazing leave heat in the fabric after the torch goes off. HSE’s guidance on fire safety in construction calls for a continuous fire watch for at least an hour after hot work stops, then another check at two hours.

Insurers normally require the Joint Code of Practice to be followed. After a fire they ask for the permit and the fire watch, and a paper permit with blanks is a weak answer.

How Unibuild solves it

In Unibuild, the welder requests the permit on the phone and the site manager approves it with the fire precautions, the isolations and the fire watch set out. Each permit is time-bound and carries its own reference.

Closing it out on the phone records who closed it and when. Open permits show on the director’s screen, and the PDF goes to the client and the insurer.

  • Time-bound, with a reference
  • Fire watch on the permit
  • Open permits on one screen

See it working in a 30-minute demo.

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Solved

An HSE inspector asking for records the firm cannot find

What goes wrong

An inspector can arrive without notice and ask to see documents. The permits are in a book in the cabin, the plant certificates in a box, the accident book with somebody on leave.

Where the inspector finds a material breach, HSE charges for the time it takes to identify it and see it put right, under Fee for Intervention. Where there is a risk of serious injury, a prohibition notice can stop the work on the spot.

How Unibuild solves it

In Unibuild, permits, inspections and incident reports are made on site as the work happens, and filed against the job with the plant certificates and the construction phase plan.

They are found by site and date rather than searched for, and export as one PDF. Every sign-off and change is recorded with the person and the time, and cannot be edited afterwards.

  • Filed as the job runs
  • Found by site and date
  • One PDF when asked

See it working in a 30-minute demo.

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Solved

A RIDDOR deadline missed because the clock started at the accident

What goes wrong

Under RIDDOR 2013, an injury that keeps somebody from their routine work for more than seven consecutive days must be reported within fifteen days of the accident. Nobody knows it qualifies until day eight, when over half the window has gone.

HSE estimates that only around half of reportable injuries to employees are reported. An event judged not reportable needs its reasoning on record, for when somebody asks a year later.

How Unibuild solves it

In Unibuild, the accident report records whether the event is reportable and why. The reporting window is flagged, and alerts go out by email and by push notification in your own app.

A PDF laid out for the report is ready when the responsible person makes it, and the date it was made stays on the record.

  • Reportable or not, with the reason
  • Window flagged, alerts sent
  • The report date on record

See it working in a 30-minute demo.

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Solved

Accident figures for a pre-qualification, counted again by hand

What goes wrong

SSIP assessments ask for the same evidence at every renewal. That includes a signed policy, any enforcement action and the firm’s RIDDOR figures for the previous three years.

Where that record is an accident book and three spreadsheets, the figures are counted by hand each time. A late or incomplete answer can keep the firm off an approved list, and the work goes to somebody else.

How Unibuild solves it

In Unibuild, every accident and near miss is recorded against the job with its date, so the incident figures come from the record, not from a count.

For SMAS, CHAS, Constructionline and Achilles, the certificates, RAMS, training matrix and incident statistics export as the bundle the scheme asks for. You make the submission, with the evidence already assembled.

  • Figures from the live record
  • One bundle per scheme
  • Ready before it is asked for

See it working in a 30-minute demo.

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Solved

An injury claim that arrives years after the accident

What goes wrong

An injured worker usually has three years from the injury to bring a claim. By then the supervisor has moved on, the site is finished, and the accident book went with the cabin.

The pre-action protocol gives the insurer three months to investigate. It expects the accident book entry, the RIDDOR report, the risk assessments and any investigation report, and without them there is little to defend with.

How Unibuild solves it

In Unibuild, the accident report follows the order in which an inspector, an insurer or a claimant’s solicitor asks their questions. Each signature is dated, and the RIDDOR position is stated.

It stays against the job, next to the site diary for that day, long after the site and the people have moved on.

  • Written as it will be read
  • Every signature dated
  • Kept after the site closes

See it working in a 30-minute demo.

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Solved

A COSHH register nobody has touched since its owner left

What goes wrong

Regulation 6 of COSHH 2002 requires a suitable and sufficient assessment before work that exposes employees to a hazardous substance, reviewed regularly. HSE believes over 500 construction workers die from silica dust exposure every year.

The register is a spreadsheet kept by somebody who has since left. Datasheets are missing, reviews have lapsed, and the auditor asks for it on the first morning.

How Unibuild solves it

In Unibuild, each hazardous substance holds its safety data sheet and supplier, linked to the jobs, materials and purchase orders that use it.

Review dates are tracked, every version is kept, and the current one is the one out on site. Any substance can be found by name or supplier.

  • A datasheet for every substance
  • Tied to the job
  • Review dates tracked

See it working in a 30-minute demo.

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Solved

A health and safety file assembled from boxes at handover

What goes wrong

On a project with more than one contractor, regulation 12 of CDM 2015 requires a health and safety file, handed to the client at the end. The principal contractor must pass on what it holds for the file as the job runs.

In practice it is gathered at the end, from the cabin, the shared drive and three inboxes. The file arrives late, with gaps nobody can now fill.

How Unibuild solves it

In Unibuild, the construction phase plan, permits, incident records, welfare checks and plant records sit against the project from the first day.

At handover that evidence exports as one PDF, in a form the client or principal designer can be given. Preparing the file itself stays with the duty holder.

  • Filed from the first day
  • One PDF at handover
  • Nothing rebuilt at the end

See it working in a 30-minute demo.

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Where the paperwork breaks

Eight folders. One HSE letter.
And nobody can find the RAMS.

In most contracting firms the safety paperwork is scattered across a shared drive, the foreman's phone, a paper folder in the cabin and one director's inbox. That works right up until somebody asks for evidence against a date. Then it does not.

Tuesday, 14:02
Lift plan signed on a clipboard. Photo of it lives on a foreman's phone.
No record on file
Wednesday morning
Near miss reported in WhatsApp. Lost in scroll. No investigation. No learning.
Nothing learned
Friday, 16:30
RIDDOR window closing in 10 days. Office manager unsure if it qualifies.
Window missed
Tender week
Client wants the CDM 2015 file. It lives in three places and a paper folder.
Tender at risk
Plant yard
LOLER cert for the telehandler in a box. Expired last Tuesday. Nobody knew.
HSE exposure
Audit, day one
Auditor asks for the COSHH register. Spreadsheet last updated by someone who left.
Audit exposure
Operatives working across five scaffold lifts on a UK city-centre site
Five lifts, five operatives, one afternoon. Every one of them signed on at the gate.
Operative in hi-vis, hard hat and safety glasses on a UK construction site
The evidence lives where the work happens, not in a folder in the cabin.
The HSE letter A deadline to produce the file With Unibuild · one PDF, one click
What is in the box

Eight capabilities, one module, built around the regulator's order.

Your firm is already doing every one of these, on paper, in a spreadsheet or in the foreman's head. What changes is that the record is made where the work is, and who did what and when is captured with it rather than being added afterwards. Unibuild is bespoke construction software, so the forms and sign-off chains follow your own process. Anything missing is built, and changes after go-live are included in the monthly fee.

Incidents
and RIDDOR

HSE

Accidents, near misses, dangerous occurrences. Reported on phone in twenty seconds, investigated, closed out.

  • 20-second near miss on phone
  • Reportable or not, with the reason
  • Reporting window flagged
  • A PDF laid out for the report
Inside · Accidents, Near missLive

Permits
to work

PTW

Hot work, lone working, work at height, ladders, steps. Templated, numbered, signed on phone.

  • Auto-numbered, time-bound
  • Sign-off chain per type
  • PDF for the cabin wall
  • Who did what and when, on file
Inside · Six permit typesLive

RAMS

Trade

Risk assessments and method statements by trade. Hazards, controls, residual risk, PPE.

  • Starter library, 40-odd by trade
  • Your templates imported free
  • Signed on phone at the gate
  • Filed against the job
Inside · RA, Method statementsLive

Toolbox
and training

Matrix

A library of approved toolbox talks, delivered on phone, filed against the operative and the site.

  • Talk library with signatures
  • Training matrix per operative
  • Tickets flagged 30 days out
  • CSCS, CITB, trade certs
Inside · Talks, MatrixLive

COSHH
register

SDS

Hazardous substances, suppliers and safety data sheets, linked to jobs, materials and purchase orders.

  • SDS storage per substance
  • Search by name or supplier
  • Tied to the job that uses it
  • Review dates tracked
Inside · Substances, SDSLive

LOLER
and PUWER

Plant

Lifting and work equipment registers, thorough examinations, pre-use checks, defect reporting.

  • Examination scheduling
  • Pre-use checks on phone
  • Defect log with photos
  • Out of service when due
Inside · Registers, PATLive

Asbestos

CAR

Register, management plan, surveys, work notifications, exposure monitoring and health surveillance.

  • Aligned to CAR 2012
  • Survey records on file
  • Notifications tracked
  • Surveillance scheduling
Inside · Register, SurveysLive

Welfare
and DSE

CDM

CDM 2015 welfare confirmations for site, DSE assessments for the office, manual handling on top.

  • Welfare facilities checklist
  • DSE for office staff
  • Noise and vibration records
  • Feeds the CDM file
Inside · Welfare, DSELive
The regulator's alphabet

One module, built
around UK duties.

Every regulation below is built into the forms, the registers and the alerts, not written up in a help article.

Working out which of those duties sit with you is a separate job. The free CDM 2015 checklist template on this site covers 22 of them, each with the regulation behind it, and it needs no sign-up.

One health and safety module built around UK regulatory duties in Unibuild

Construction

CDM 2015Construction Phase PlanWelfare facilitiesExcavations & temp worksWork at Height 2005Manual Handling 1992

Reporting

RIDDOR 2013Dangerous occurrencesSpecified injuriesOver-7-day incapacitationOccupational diseases

Substances

COSHH 2002Control of Asbestos 2012Lead at WorkNoise at Work 2005Vibration at Work 2005

Plant & equipment

LOLER 1998PUWER 1998PAT testingPressure SystemsElectricity at Work 1989Safe isolation

People & office

First Aid at Work 1981DSE 1992Health surveillanceDriving licence checksHAVSFire Safety Order 2005

Frameworks & schemes

HSG65ISO 45001SMASCHASConstructionlineAchillesCITBCSCS
Near miss reported on site in about twenty seconds on a phone in Unibuild
20 secNear miss, reported on phone
30 daysTicket expiry, flagged ahead
1 clickCDM 2015 evidence at handover
Permits, six shapes

Six permits, one stack. PDF for the cabin wall.

Every permit type has its own template, its own questions and its own sign-off chain. They share the same numbering, the same record of who did what and when, and the same one-click PDF. The auditor sees a stack, not a folder.

Permit
to work

PTW

The general permit. Hazardous activities, controls, fire watch, isolations. Signed on phone, filed to the project.

Issued bySite manager

Lone
working

Solo

Where the operative is on their own. Task, environment, controls, check-in cadence. The system pings them when they are due to confirm.

Pings every30 / 60 / 120 min

Hot
work

Fire

Welding, grinding, brazing. Fire precautions, equipment checks, isolation procedure, fire watch duration. PDF for client and insurer.

Fire watch60 min minimum

Work
at height

Drop

Access equipment, fall protection, supervision, edge protection. All four set out for the task in one form.

Aligned toWAHR 2005

Ladder

Task

Task-specific ladder permit, only when ladders are genuinely the right tool. Links to the operative's training and current ticket.

Linkstraining · RAMS

Steps
and podiums

Task

For the small jobs that go wrong because they were never planned. Set-up, correct use, supervision, time-bound.

Time-boundper shift
A safety Tuesday

One Tuesday,
minute by minute.

An ordinary working day, drawn from what the two live deployments do rather than from one firm's diary. Every event below is one tap, one record, and one more piece of evidence in the file the next time somebody asks for it.

06:30Pre-start

22 operatives sign today's RAMS at the gate.

QR clock-in pulls today's RAMS by trade. They scroll and sign on the phone, and the record is made. Done in two minutes.

RAMS + Workforce
07:42Hot work

Hot work permit issued for the south gable.

Welder requests on phone. Site manager approves with fire watch and isolations. The permit is numbered, and the PDF goes up on the cabin wall.

Permits
09:14Near miss

Operative reports a near miss in twenty seconds.

Photo, what happened, where, what should change. Foreman gets it on phone before the kettle has boiled. Investigation opened automatically.

Incidents
11:00Toolbox

Toolbox talk on heat stress, twelve signatures.

Five minutes from the library. Signatures on phone, filed against operatives and the site. Ready for the next CDM audit.

Toolbox and training
13:20Plant

Telehandler LOLER cert flagged 30 days out.

Auto-alert to the plant manager. Re-cert booked against the asset. Status goes out of service at midnight on expiry if not renewed.

LOLER and PUWER
15:40RIDDOR

Investigation closes, not RIDDOR-reportable.

Investigation lead signs off. The decision is recorded with the reasoning behind it, which is the part that matters when somebody asks a year later why an event was not reported.

Incidents + RIDDOR
17:15Close

Director closes the day on one screen.

Open permits, RIDDOR rate, expiring tickets, near-miss count, last toolbox. Phone goes in the drawer. The CDM file did not need touching.

Insight
No card, no lock-in

Bring your SHEQ lead
and your real RAMS.

14-day free trial
Full module, your real RAMS, your real sites.
RAMS migration
From your folder, your Excel, your Dropbox. Free.
Live in about two weeks
In phases, with the first site running first.
UK data, UK support
UK office, working hours, real phone number.
Cancel by email
One sentence. We export the lot as CSV and PDF.
Exports ready for an inspector
Permit PDFs, RAMS, RIDDOR, CDM file. Audit-ready.
Asked in every demo

The questions every
SHEQ lead asks.

The full list lives at /faqs. These are the ones we hear in every safety conversation.

Do you support RIDDOR reporting properly?
Yes. The accident form distinguishes RIDDOR-reportable events from non-reportable. Deaths, specified injuries, dangerous occurrences and injuries to members of the public taken to hospital must be notified without delay and reported within 10 days. An over-seven-day injury must be reported within 15 days of the accident. The system flags the reporting window that applies, and alerts go out by email and by push notification in your own app. It produces a PDF laid out for the report and keeps a clean record of the reasoning when you decide an event does not meet the threshold. The paperwork is ready when the responsible person makes the report.
What software helps with CDM 2015 compliance in the UK?
Software that records the evidence for each CDM 2015 duty while the job runs, rather than at handover. Unibuild’s health and safety module holds the construction phase plan, RAMS, permits, toolbox talks, RIDDOR records, the training matrix, welfare confirmations and plant compliance against each project. Signatures are captured on the phone against a frozen version. The evidence exports as one PDF for the client or principal designer. The duties stay with the duty holder, and the CDM 2015 guide sets out who holds which.
Will operatives on site actually fill it in?
A near miss takes about 20 seconds on phone. RAMS sign-off is one scroll and a finger swipe. Toolbox talks open at the next pinned topic. The whole module is built around the wet Tuesday on site, not a desk in the office. It runs in your firm’s own staff app, published on the App Store and Google Play under your company’s name and icon. Rollout works best with the paper route closed on a named date. The office can see which phones have notifications switched on, so "I never got the alert" is a two-minute check rather than an argument.
Can we bring our own RAMS templates?
Yes, we import your existing templates as part of onboarding. We also ship a library of 40-odd starter RAMS by trade, which most firms pick from on day one and tailor in week two. You always own your own templates and can export them at any time.
What about subbies on site? Do we pay for them too?
No. Subbie operatives sign RAMS, toolbox talks and permits on the same module at no extra cost. Their certificates and insurance live on their portal. The record of who did what and when covers everyone on the gate, not just direct employees.
How does the CDM 2015 file get assembled?
It is a live picture, not a pre-tender export. Construction Phase Plan, RAMS, RIDDOR records, training matrix, welfare confirmations and plant compliance all live against the project as it runs. At handover you export that evidence as one PDF, in a form the client or principal designer can be given. Unibuild holds and organises what goes into the file; preparing the file itself remains the duty holder's job.
Can a record be changed after it is signed?
No. Permits, RAMS and toolbox talks freeze when submitted, and an amendment makes a new version. A signature is always against a specific version on a specific date. Every sign-off, edit and change of status is recorded with the person and the time, and nobody can edit that record afterwards.
Do you cover ISO 45001 and SMAS / CHAS pre-quals?
Yes. The module follows ISO 45001 and HSG65 (Plan, Do, Check, Act). For SMAS, CHAS, Constructionline and Achilles re-quals, the certificates, RAMS, training matrix and incident statistics export as the bundle they ask for. You make the submission to the scheme, with the evidence already assembled.
Is the data secure? UK hosted?
Yes. Your data is hosted in London and does not leave the UK, photographs included. It is encrypted when stored and when it moves. Unibuild is registered with the ICO (ZC238395) and holds Cyber Essentials Plus, and ISO 27001 is in progress. Everything exports at any time in one click.
What does your health and safety software cover?
RAMS, permits to work, COSHH assessments, near-miss and accident reporting, RIDDOR records, LOLER examinations and the training matrix. It is one module rather than six. Health and safety software is only worth having if the evidence arrives while the job runs. Each record is made on site at the time, rather than assembled the week before an audit. How the duties apply to your business is a question for your own adviser.
Do you handle site inductions?
Yes. Each person carries a titled induction record with the files attached, and an expiry date where there is one. An out of date induction then surfaces in the same place as an expired card. There is a site induction checklist if you are building one from scratch.
The site modules

The rest of what happens on site.

Same platform, same login. These are the modules that plan the work, record it, and hold the evidence it was done properly.

One level down

The paperwork that gets read
on the worst day.

Method statements, reports and cards are all judged after something has gone wrong. These set out what survives that.

RAMS that hold upWhat a method statement has to say to be worth anything, and why a generic one fails on the first challenge. → RIDDOR, what has to be reported and by whenWhat is reportable, the ten and fifteen day clocks, and the deadline that runs from the accident rather than from day eight. → When an HSE inspector turns up on siteWhat an inspector can do, the records they ask for first, and how Fee for Intervention is charged. → Which CSCS card, and who actually checks itThe colours, what sits behind each one, and who on your site is genuinely checking them. → Gateway 2, and what it does to a programmeWhat Gateway 2 approval requires, current approval times, and what it does to a programme you did not apply for. →
Next step

RAMS on phone.
Audit pack on demand.

A 30-minute live demo of a near miss reported, a permit closed and the evidence exported.

Book a 30-minute demo → Ask for a quote

All elevenSolved

Phone · UK hours
+44 7587 557546
Email
success@unibuild.co.uk
WhatsApp
+44 7587 557546
Demo calendar
unibuild.co.uk/demo
Ask for a quote

Tell us a little about the firm.
We do the rest.

Two minutes. A written figure by email, usually the same working day. Unlimited users, so every operative signing a RAMS is included.

Headcount
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