Unibuild Software delivers a complete Health and Safety solution built specifically for UK construction and building services companies. Everything you need is in one place: incident reporting, permits to work, risk assessments, training records, documentation and supplier compliance. Access it all from your desktop or mobile device.
Monitor safety performance, track trends, and export data for audits and board reporting
Our Health and Safety dashboard gives you a clear view of what matters most. See trends in near misses and accidents over the last six months, keep track of open items, and identify problem areas before they become serious issues.
Download your Health and Safety records in spreadsheet formats whenever you need them. Perfect for deeper analysis, board packs or when auditors come calling.
Capture, investigate and close out safety incidents with structured workflows
Our structured workflow makes it easy to report, investigate and close out accidents and incidents. Front-line staff capture what happened on site, attach photos and supporting documents, and flag any PPE, method statements or RIDDOR implications. Managers can track status and make sure every event gets properly resolved.
Near miss reporting helps build a proactive safety culture by catching those "almost incidents" before they turn into accidents. Staff can log near misses quickly and easily, with straightforward workflows for review and learning.
Control hazardous activities with clear, auditable paperwork and professional PDF permits
Our permit-to-work system helps you control hazardous activities with clear, auditable paperwork. Tailor permits to match your company procedures and generate professional PDFs ready for site use.
The lone working module helps organisations manage risk when staff are working alone. Unibuild Software records key details about the task, environment and control measures, ensuring that lone workers are properly protected and monitored.
For activities involving hot works (such as welding or grinding), Unibuild Software provides a dedicated hot work permit system. This ensures that fire precautions, equipment checks and isolation procedures are properly recorded.
The work at height permit module ensures that working at height is controlled, properly planned and supervised. It captures details of access equipment, fall protection and supervision, helping organisations comply with the Work at Height Regulations.
Our task-specific ladder permits ensure teams only authorise ladder use when it's genuinely appropriate and supported by proper training and RAMS.
When steps or podiums are used, task-specific permits help demonstrate safe planning and correct use. We capture all the checks needed to authorise these activities.
Evaluate risks on site, link to method statements, and maintain comprehensive safety documentation
The dynamic risk assessment module allows teams to quickly evaluate risks on site as conditions change. It supports method of procedure (MoP), standard operating procedures (SOP), emergency plans and risk scoring, all in one place.
Our specialist forms directly reference risk assessments and method statements. Mechanical and electrical sign-off forms confirm that RAMS have been agreed with the client and read by operatives, while limitation-of-access forms record restrictions and associated risks.
The NIC/EIC register in Unibuild Software can manage electrical certification alongside RAMS‑related categories. This helps keep technical safety records aligned with procedural safety documentation.
Plan, deliver and record safety briefings with a central library of approved talks
Plan, deliver and record safety briefings with our dedicated toolbox talks module. Supervisors select talks from a central library, deliver them on site, capture attendee signatures and generate evidence for clients and auditors.
Standardise your safety messaging across the business with our toolbox talk library. Your H&S team maintains a central library of approved talks covering topics like PPE, working at height, manual handling and more.
Track hazardous substances, safety data sheets and technical documentation
Our COSHH register helps you track hazardous substances, suppliers and relevant safety documentation. Keep COSHH information easily accessible to both office staff and field operatives.
Alongside the COSHH register, Unibuild Software allows teams to upload and manage safety data sheets and related technical documentation. Documents can be linked to jobs, assets, suppliers or specific substances.
Manage Health and Safety policies, statements and documentation in one centralised system
Manage your Health and Safety policies in a structured way. Store, categorise and track policies for renewal, so you always know which versions are current and which need review.
Store method statements, company safety statements or client-specific commitments all in one place. This creates a single source of truth for safety documentation across your business.
Unibuild Software' document management for H&S enables any safety-related file, such as procedures, guidance notes, certificates or inspection forms, to be stored and linked to the relevant jobs, assets or suppliers.
Generate professional site posters that summarise key Health and Safety information, emergency contacts and policies. These posters automatically pull from the central H&S data you're already managing in Unibuild Software.
Track training, competence and health assessments across your workforce
Unibuild Software includes a comprehensive training matrix for Health and Safety. It tracks mandatory and role-specific training, including Health and Safety Induction, Permit to Work Systems, Risk Assessment Awareness, PPE, COSHH, Fire Safety, First Aid, Manual Handling and Working at Height, and records when each person has completed it.
In the staff HR area, we record a variety of health-related assessments, including driving licence checks, health screenings, HAVS, DSE, skin checks and working at height assessments. This gives you a complete view of each person's fitness and suitability for tasks.
We also track safety-critical inventory, including PPE, first aid kits, power tools and PAT-tested equipment. This ensures that equipment is accounted for, maintained and available where needed.
Manage subcontractor compliance, supplier documentation and client feedback
Manage subcontractor compliance, including accreditation certificates, insurances, H&S documentation and ongoing performance feedback. This ensures that only competent and approved subcontractors are allocated to work.
The system also handles supplier‑side safety documentation, such as agreements, insurance and H&S policies. These can be linked directly to jobs, purchase orders or COSHH items.
Client feedback forms within Unibuild Software capture ratings and comments on Health and Safety standards. This gives a clear external view of performance and highlights areas for improvement or celebration.
Manage gas safety reports, water hygiene certificates and emergency equipment checks
Capture appliance details, test results and faults with our commercial gas safety reports and record pads. Your gas safety obligations are clearly documented and easy to evidence.
Water testing and chlorination certificates can be managed within Unibuild Software, providing evidence of compliance with water hygiene standards on building services projects.
Emergency lighting checklists and vehicle safety checklists help ensure critical life-safety equipment is regularly inspected and recorded.
Manage lifting equipment inspections, thorough examinations, and lifting operation planning
Maintain a comprehensive register of all lifting equipment, including cranes, hoists, lifting accessories and safety-critical components. Track equipment details, locations and examination schedules in one centralised system.
Automated scheduling ensures all lifting equipment receives thorough examinations by competent persons at required intervals: before first use, after assembly, and regularly throughout equipment lifetime (typically 6 or 12 monthly).
Plan and document all lifting operations with structured risk assessments. Make sure lifting operations are properly planned by competent persons, appropriately supervised, and carried out safely.
Track defects identified during examinations and ensure serious defects are reported immediately to dutyholders and enforcing authorities. Manage remedial actions and equipment status until defects are resolved.
Ensure work equipment is safe, properly maintained, and used by competent operators
Maintain a comprehensive register of all work equipment, including power tools, machinery, vehicles and safety-critical devices. Track equipment specifications, locations, and inspection requirements.
Schedule and record inspections based on risk assessment, from quick pre-use checks to comprehensive examinations. Ensure equipment where safety depends on installation conditions or exposure to deterioration is regularly inspected.
Schedule and track equipment maintenance to keep work equipment in efficient working order and good repair. Link maintenance records directly to your equipment register.
Verify operators have received adequate training and are competent to use work equipment safely. Link operator authorisations to specific equipment types and track training expiry dates.
Comprehensive asbestos register, survey management, and exposure monitoring for ACoP L143 compliance
Maintain a comprehensive asbestos register with location mapping, material types and condition assessments. Generate and manage asbestos management plans aligned with CAR 2012 requirements.
Store and manage asbestos survey records, including management surveys, refurbishment surveys, and demolition surveys. Link surveys to locations and track survey validity.
Manage notifications for licensed and non-licensed asbestos work. Track notification submissions to HSE and maintain records of work authorisations.
Record air monitoring results and personal exposure levels, and manage medical surveillance scheduling. Track exposure against control limits and action levels.
Control entry into confined spaces with permits, atmospheric testing, and rescue planning
Maintain a register of all confined spaces on sites, including tanks, vessels, sewers, and enclosed areas. Document space characteristics, hazards, and entry requirements.
Issue and manage confined space entry permits, making sure all safety measures are in place before entry. Track permit validity, entry/exit times and personnel inside spaces.
Record atmospheric test results before and during entry, monitoring oxygen levels, flammable gases and toxic substances. Make sure safe atmospheric conditions are maintained.
Store and manage emergency rescue plans for each confined space. Track rescue equipment availability, rescue team details, and emergency contact information.
Ensure compliance with welfare facility requirements before construction work begins
Track toilet and washing facility provision, ensuring adequate numbers, proper maintenance and compliance with CDM 2015 requirements. Monitor facility condition and cleaning schedules.
Ensure separate sanitary waste disposal for female workers and appropriate facility provision. Track gender-specific requirements and compliance.
Manage rest areas where workers can eat, drink and rest, plus secure changing and storage areas. Ensure adequate heating, seating and separation from work areas.
Track shower provision for dirty work, demolition or work with hazardous substances. Ensure adequate hot water, ventilation and maintenance.
Comprehensive noise and vibration risk assessments, exposure monitoring, and health surveillance
Conduct and record noise risk assessments, identifying noise sources, exposure levels and control measures. Track exposure against action values (80dB, 85dB) and limit values (87dB).
Record noise exposure monitoring results, track personal exposure levels and manage hearing protection provision. Monitor exposure trends and ensure compliance with exposure limits.
Manage hand-arm vibration (HAV) and whole-body vibration (WBV) assessments, calculate daily exposure levels and track exposure against EAV (2.5 m/s²) and ELV (5 m/s²) limits.
Schedule and track audiometric testing for noise exposure and health surveillance for vibration exposure. Manage test results, referrals and fitness for work assessments.
Risk assessments and training for manual handling operations to prevent musculoskeletal injuries
Conduct structured risk assessments for manual handling operations, evaluating load, task, individual capability and environment. Document control measures and safe working procedures.
Track manual handling training completion, making sure all workers receive appropriate training for their tasks. Link training records to specific handling operations and track expiry dates.
Comprehensive first aid provision, first aider registers, and incident logbooks
Maintain a register of qualified first aiders, tracking certification types, expiry dates, and locations. Ensure adequate first aid coverage across all sites and shifts.
Record all first aid incidents and treatments provided, maintaining statutory records as required by First Aid Regulations. Track incident trends and first aid kit usage.
Track first aid kit locations, contents, and inspection schedules. Ensure kits are properly stocked, in-date, and accessible. Link to first aid incident records.
Electrical inspections, lockout-tagout procedures, and isolation certificates
Schedule and record electrical inspections, including fixed installations, portable appliances (PAT testing) and temporary electrical systems. Track inspection results and remedial actions.
Manage electrical isolation procedures, making sure safe lockout-tagout practices are followed. Track isolations, issue isolation certificates and verify safe re-energisation.
Enhanced skills verification, CSCS card tracking, and authorised person registers
Track CSCS card validity, card types, and expiry dates across the workforce. Ensure workers have appropriate cards for their roles and receive renewal reminders.
Maintain registers of authorised persons for specific activities, such as authorised gas engineers, electricians, scaffolders and crane operators. Track authorisations and expiry dates.
Conduct competency assessments and verify skills before assigning tasks. Link competency records to training, qualifications and work assignments.
Workstation assessments, ergonomic evaluations, and eye test scheduling
Conduct and record DSE workstation assessments for office-based and site-based workers using display screens. Evaluate workstation setup, posture and ergonomic factors.
Schedule and track eye tests for DSE users, making sure workers receive appropriate eye and eyesight tests and any necessary corrective appliances.
Excavation permits, temporary works design approvals, and inspection records
Issue and manage excavation permits, making sure proper risk assessment, support systems and safety measures are in place before excavation work begins.
Register and manage temporary works, including scaffolds, formwork and falsework. Track design approvals, installation and inspection requirements.
Schedule and record daily and weekly excavation inspections, monitoring support systems, adjacent structures and ground conditions.
Visitor management, access logging, and security incident tracking
Register and track site visitors, making sure proper induction, escort requirements and access control are in place. Maintain visitor logs and emergency contact information.
Log site access and egress, tracking who enters and leaves sites, when and for what purpose. Integrate with QR code time tracking for worker access.
Record security patrols, inspections and incidents. Track security equipment checks and maintain security incident logs.
Waste management, environmental incident reporting, and pollution prevention
Track waste generation, storage and disposal. Maintain waste transfer notes, hazardous waste consignment notes and waste carrier documentation.
Report and track environmental incidents, including spills, pollution events and breaches. Manage remedial actions and regulatory notifications.
Track hazardous materials and substances on site, ensuring proper storage, handling and disposal. Link to COSHH register and waste management.
Dedicated construction phase plan templates, review workflows, and CDM document integration
Generate construction phase plans using structured templates aligned with CDM 2015 requirements. Make sure all required sections are included and properly completed.
Manage construction phase plan review and approval processes, making sure plans are reviewed by competent persons and approved before work begins.
Link construction phase plans to related CDM documents, including pre-construction information, risk assessments, method statements and health and safety files.
Comprehensive health surveillance scheduling, medical records, and fitness for work assessments
Schedule and track all health surveillance requirements, including medical examinations, health screenings and specialist assessments. Make sure everything gets completed and renewed on time.
Securely store medical examination records, test results and health surveillance data. Maintain confidentiality while ensuring accessibility for authorised personnel.
Conduct and record fitness for work assessments, evaluating worker capability for specific tasks. Track restrictions, accommodations and return-to-work plans.
Track referrals to occupational health services, manage appointment scheduling and store referral outcomes and recommendations.
Comprehensive plant register, maintenance scheduling, and operator authorisation
Maintain a comprehensive register of all plant and machinery, including excavators, dumpers, compressors and specialist equipment. Track specifications, locations and compliance status.
Schedule and track plant maintenance, servicing and inspections. Make sure maintenance gets completed on time and records are maintained for audits and compliance.
Track operator authorisations for plant and machinery, making sure only competent and authorised operators use equipment. Link to training records and competency assessments.
Report and track defects in plant and machinery, making sure defects are identified, reported and resolved promptly. Manage equipment status and out-of-service tracking.
Emergency evacuation drills, fire drills, and emergency procedure testing
Schedule and record fire drills, making sure drills are conducted regularly and evacuation procedures are tested. Track drill outcomes and improvement actions.
Record evacuation drills, tracking evacuation times, assembly point management and procedure effectiveness. Identify areas for improvement.
Test and verify emergency procedures, including first aid procedures, spill response and other emergency scenarios. Maintain test records and update procedures based on findings.
Maintain up-to-date emergency contact databases, including emergency services, key personnel and specialist contractors. Make sure contacts are accessible and current.
Health and Safety woven throughout Unibuild Software' operational workflows
Health and Safety runs through everything in Unibuild Software. Quotations, purchase orders, small works orders and subcontractor orders all include H&S language, responsibilities and terms. Feedback on subcontractor and small works performance includes explicit scoring for Health and Safety standards and safety violations.
Most Health and Safety modules in Unibuild Software work on mobile, so operatives and supervisors can complete permits, risk assessments, reports and toolbox talks directly from site. This means more accurate and timely safety information.
Unibuild Software goes far beyond basic compliance, providing a fully integrated Health and Safety platform
Unibuild Software goes far beyond basic compliance, providing a fully integrated Health and Safety platform across projects, people, suppliers and documentation. From permits to work and dynamic risk assessments through to training matrices, COSHH registers and toolbox talks, Unibuild Software gives duty‑holders a single, joined‑up system to plan, deliver and evidence safe working practices across their entire operation.