Unibuild Software - QR Code Time Tracking for UK Construction

Is Your Construction Business Bleeding Money on Timesheet Chaos?

The hard truth about manual timesheets. Why UK contractors lose thousands every year.

Lost Revenue

Workers rounding up hours by "just 15 minutes" costs more than £12,000 per year for a team of 10. That is a new van. Gone.

Payroll Nightmares

Chasing illegible paper timesheets every Friday. Weekend overtime spent deciphering handwriting. Paying workers for hours they didn't work.

CIS Compliance Stress

HMRC audits are terrifying when you cannot prove who worked where and when. Missing records mean hefty fines and reputational damage.

Buddy Punching Fraud

"Can you clock me in mate, I'm running late" This costs UK businesses £2.2 billion annually. Your share? Thousands.

Travel Time Disputes

"I was stuck in traffic for 2 hours!" No way to verify. You just pay it. Every week. Every project.

Site Manager Burnout

Texting workers every Monday: "Did you work Saturday or not?" Chasing signatures. Chasing receipts. Chasing everyone.

Unibuild Software: Time Tracking That Actually Works

No apps to download. No training required. Just scan, work, go home.

Print QR Codes

Setup takes 5 minutes. Seriously.

Print a QR code for each site

Laminate it (weather-proof)

Stick it on your site board

Done. That's it.

"We had 12 sites set up in 30 minutes. Workers started using it immediately."

Workers Scan In/Out

No app needed. Just their phone camera.

Scan with phone camera (iPhone or Android)

GPS captures exact location (5m accuracy)

Photo verifies they are actually there

Instant WhatsApp confirmation to office

Takes 3 seconds. Faster than a cigarette break.

"Even our most tech-resistant workers love it. It's easier than paper timesheets."

Auto-Generate Payroll

Hours calculate automatically. Export in one click.

Hours auto-calculate (no manual entry)

Travel time tracked separately

Overtime rates applied automatically (1x, 1.5x, 2x)

Export to Xero, Sage, QuickBooks instantly

Payroll ready in 2 hours, not 15

"My office manager used to work 12-hour Fridays. Now she's done by 3pm."

Every Feature You Need. Nothing You Don't.

Built specifically for UK construction companies. CIS compliant. HMRC ready.

QR Code Time Tracking

Works on any smartphone. No app download.
Impossible to buddy punch. GPS verification.
Workers cannot lose it. Unlike paper timesheets.
Takes 3 seconds per scan
CIS contractors can prove exactly who was where

GPS & Photo Verification

GPS coordinates (accurate to 5 meters)
Photo of worker on-site (required)
Timestamp to the second
Human-readable address
Eliminates timesheet fraud overnight

Automatic Overtime Calculation

Normal time (Mon-Fri, 8am-5pm): 1x rate
Time and a half (evenings, Saturdays): 1.5x
Double time (Sundays, Bank Holidays): 2x
Custom rates per worker, per project
No more Excel formulas at 11pm on Sunday

Travel Time Tracking

Track travel separately from work hours
Set maximum limits. For example, max 2 hours per day.
Flag suspicious claims automatically
Pay travel at different rate (optional)
See patterns: which sites have excessive travel?

Instant WhatsApp Notifications

Every clock-in sends instant WhatsApp to office
Know who is on site right now. Safety critical.
Spot no-shows immediately
Workers get confirmation (no excuses)
Family emergency? Know exactly where everyone is

Real-Time Payroll Dashboard

Total hours this week (per worker, per project)
Overtime costs building up live
Who is clocked in right now
Weekly and monthly payroll totals in pounds
Filter by project: which job is bleeding money?

Approval Workflow

Four stage approval: Draft, Submitted, Approved, Rejected
Site managers approve before payroll
Workers cannot change hours after submission
Complete audit trail
Reject with reason. No Saturday work scheduled.

Bank-Level Security

256-bit SSL encryption
UK data servers. GDPR compliant.
Role based access. Workers see their data only.
Automatic backups every 6 hours
SOC 2 Type II certified

Offline Mode

Workers can clock in with zero signal
Data syncs when signal returns
Basement fit-outs? Underground works? No problem
Data is never lost
Works in Network Rail tunnels, rural Scotland, anywhere

The Real ROI: What Unibuild Software Actually Does For Your Business

Real numbers. Real savings. Real results from UK contractors.

WITHOUT UNIBUILD_SOFTWARE The expensive way

Time Theft: Workers round up 15 minutes per day. More than £12,000 per year lost.

Buddy Punching: 2 per cent of payroll. More than £10,000 per year.

Admin Time: 15 hours per week chasing timesheets. More than £15,600 per year.

HMRC Risk: Cannot prove who worked where. £127,000 fine risk.

Payroll Errors: Weekend overtime fixing mistakes

Total Annual Loss: more than £37,600

WITH UNIBUILD_SOFTWARE The smart way

Zero Time Theft: GPS doesn't round. Exact hours tracked.

No Buddy Punching: Photo and GPS verification prevents fraud

2 Hours Per Week Admin: Automated workflows save 13 hours per week

HMRC Proof: GPS, photo and timestamp for every hour

Payroll Ready: Auto-calculated, exported in 2 hours

Total Annual Savings: more than £35,000

Start Free Trial. Recover more than £35,000 Yearly

Flexible Plans. Serious ROI.

Unibuild Software Timesheet scales with your business. From sole traders to enterprise teams. No hidden fees. Cancel anytime.

Growing Teams

Perfect for small contractors and subcontractors. All core features included. Get started in minutes.

Established Businesses

For multi-site operations. Advanced workflows, approval chains, and priority support when you need it.

Enterprise

Unlimited scale. API access, integrations, and a dedicated account manager. Built for the largest UK contractors.

ROI Guarantee: If Unibuild Software does not save you significant time and money in year one, we will make it right. Speak to us to learn more.

Start Free 30 Day Trial

Built For Every Type of UK Construction Business

From housebuilders to facilities management. Unibuild Software works for everyone.

Housebuilders & Developers

Multiple plots. Multiple trades. QR code per plot. GPS fence flags if worker clocks in more than 100 metres away. Track which trades are on schedule. Export hours per plot for client billing.

Mechanical & Electrical Contractors

Maintenance contracts mean unpredictable hours. Custom rate codes: normal, emergency, out of hours. Client can verify: your engineer was on site 4 hours. Here is the GPS log.

Groundworks & Civil Engineering

Remote sites. No phone signal. Offline mode works perfectly. Photo verification: "I'm standing next to the digger." GPS tracks exactly which part of the site.

Shop Fitting & Refurbishment

Night shifts. Weekend work. Timestamps prove exact hours. Auto-calculates night shift premium (2x rate after midnight). Client gets proof: "Your team was here these exact hours."

Facilities Management

100 buildings. 500 workers. Real time dashboard. See who is clocked in at each building right now. Automated alerts: no one has clocked in at Site X yet.

General Contractors

Multi-site operations. Different rates per trade. Travel time disputes. Approval workflows. Everything you need to manage 5 workers or 500 workers. Same system. Same effort.

How Unibuild Software Stacks Up

See why more than 500 UK contractors chose Unibuild Software over paper, Excel, and generic time apps

PAPER TIMESHEETS

No GPS verification

No photo proof

No QR code scanning

No auto overtime calculation

No real-time alerts

No payroll export

Admin Time: 15 hours per week

UNIBUILD_SOFTWARE

GPS verification (5m accuracy)

Photo proof required

QR code scanning (no app needed)

Auto overtime calculation

Instant WhatsApp notifications

One-click exports (Xero, Sage, QuickBooks)

Admin Time: 2 hours per week

Your Questions, Answered

The most common questions from UK contractors considering Unibuild Software

No. That is the genius of QR codes. Workers scan with their phone built-in camera app. iPhone or Android. It opens a web page. No app store. No passwords. No excuses. Works on any smartphone. Even old Nokias.

Offline mode. Workers scan the QR code. It saves locally on their phone and uploads when they get signal. Or connect to WiFi later. Data is never lost. Works in basements, steel-framed buildings, underground works, rural Scotland. Anywhere.

Extremely difficult. GPS must match the site location. Within 100 metres. Photo is required. WhatsApp goes to office immediately. IP address is logged. It is easier to just show up on time. Our clients report 99.2 per cent accuracy and zero fraud cases.

Two options. One: office admin can enter hours on their behalf. Two: keep a £50 Android tablet on site for everyone. Reality: 99.7 per cent of UK workers have smartphones in 2024.

30 minutes. Seriously. Add your sites in 5 minutes. Print QR codes in 10 minutes. Add workers in 10 minutes. Laminate QR codes and stick on site boards in 5 minutes. Done. Most customers are live within the first hour.

Yes. We integrate with Xero, Sage 50, Sage 200, Sage Business Cloud, QuickBooks Online, and Excel or CSV. Works with everything. Don't see yours? We can build custom integrations. Enterprise plan.

Bank level security. 256 bit SSL encryption. Same as online banking. UK data centres only. GDPR compliant. Automatic backups every 6 hours. SOC 2 Type II certified. Cyber Essentials certified. Your data is safer than in your filing cabinet.

Multiple support channels. Email support. Response within 4 hours. Phone support on Pro and Enterprise plans. Live chat 9am to 5pm UK time. Video library with more than 100 tutorials. Dedicated onboarding on Pro and Enterprise. We are here to help.

Yes. No contracts. No cancellation fees. Export your data. Walk away. We stay friends. Though 94 per cent of customers renew, so we are not worried.

Yes. All plans include video tutorials, written guides, and email onboarding course. 5 days. Pro and Enterprise plans get a live onboarding call and optional on site training. £499.

99.9 per cent uptime SLA. Service Level Agreement. That is 8.76 hours of downtime per year maximum. Reality: we have had 99.94 per cent uptime in the last 12 months. If we go down, you get service credits.

Stop Losing Money on Timesheet Chaos

Join more than 500 UK contractors who have already made the switch

Option 1: Keep Doing What You Are Doing

Keep chasing paper timesheets every Friday. Keep paying for hours workers did not work. Keep hoping you do not get fined by HMRC. Keep losing more than £35,000 every year to time theft and admin waste. Keep watching your competitors win tenders because they look more professional.

Option 2: Get Smart

Let Unibuild Software handle all the timesheet admin while you focus on actually building things. Your workers will love you for ditching the paperwork. Your accountant will love you for the clean, accurate data. You will love having your evenings and weekends back. And you will love watching more than £35,000 stay in your pocket instead of disappearing to time theft.

Start Free 30 Day Trial. No Credit Card Required Book 15 Minute Demo Call

Call: +44 7587 557546 (Mon-Fri 8am-6pm)

WhatsApp: +44 7587 557546

Email: [email protected]

30 Day Money Back Guarantee: If Unibuild Software does not save you at least 10 hours in the first month, we will refund every penny. No questions asked.

Free 30 day trial | Setup in 30 minutes | Cancel anytime | No credit card required

Stop Chasing Timesheets. Start Building Profits.