QR code clock-in, GPS to five metres, photo verification, CIS-aware payroll exports. The end of Friday afternoons spent chasing illegible timesheets, and Mondays spent reconciling them against three WhatsApp groups and a scanned envelope. Three seconds at the gate, on any smartphone, no app to install.
Most UK SMEs we meet have an office manager who dreads Fridays and a director who suspects the gang clocks twelve hours when they worked nine. Both are right. Here is what that costs, by the time you have ironed it all out on Sunday night.
No app to download. No training to schedule. No procurement meeting. You print a QR poster for each gate, the lads scan with the camera they already use for WhatsApp, and the hours flow straight into payroll on Friday.
Add your sites in five minutes. The platform generates a numbered QR poster for each gate, in your branding. Print on A4, laminate, screw it to the site board. That is the install.
They open the camera, point at the QR, the page opens. GPS checks they are within 100 metres of the site. The phone takes a verification photo. Office gets a WhatsApp at the same time. Three seconds, hands free in winter gloves.
Hours auto-calculate. Overtime rates apply themselves. CIS bands are read from the worker record. Site managers approve on phone before Friday lunchtime. One click exports to Sage, Xero, QuickBooks or BrightPay. Done by 3pm, not 11pm.
The bits we got obsessive about, because the lads will pull this out of their pocket on a wet Tuesday or they will not, and the rest of the platform stops mattering.
Phone camera, no app. The page opens, GPS confirms, photo verifies, they are clocked in. Three seconds at the gate.
Position to five metres. Photo on first scan. Buddy punching becomes harder than turning up. End of fraud.
Mon–Fri 8–5 at 1×. Evenings and Saturdays 1.5×. Sundays and bank holidays 2×. Custom rates per worker, per project.
Tracked separately from work hours. Ceiling per day. Flag suspicious claims automatically. Pay travel at a different rate if you want to.
Every clock-in posts to your office WhatsApp. Know who is on site, right now, without a phone call. Family emergency? You can find anyone.
Per worker, per project, per week, per month. Overtime building up live. Filter by job to see which one is bleeding money before Friday.
Draft, submitted, approved, rejected. Site managers sign off on phone before payroll. Workers cannot edit after submission. Audit trail unfakeable.
Basements, steel-framed buildings, rural Scotland, Network Rail tunnels. Scan saves locally, syncs when signal returns. Data is never lost.
Sage 50, Sage 200, Sage Payroll, BrightPay, Xero, QuickBooks, Iris, Moneysoft. Bidirectional, not a CSV. CIS bands honoured. RTI ready.
A 10-person residential refurb firm in South London, before and after switching off the paper. Numbers below are conservative — HMRC penalty exposure and missed-tender risk are not in this column.
The module ships the same to every kind of UK firm. The setup is two evenings of configuration. Below is what the week looks like for the firms we have onboarded so far.
One QR per plot. GPS fence at 100 m flags off-plot scans. Hours export per plot for client billing. Trade by trade view.
Maintenance contracts mean unpredictable hours. Custom rate codes — normal, emergency, out-of-hours. Client gets the GPS log.
Remote sites, no signal. Offline mode caches the scan, syncs when signal returns. Photo verification: standing next to the digger.
Night shifts and weekend work. Timestamps prove exact hours. Auto night-shift premium 2× after midnight. Client gets proof on demand.
One hundred buildings, five hundred operatives. Real-time dashboard per site. Automated alert: "no scan at Site 14 by 08:15".
Multi-site, mixed trades, different rates. Approval chain. Five workers or five hundred — same setup, same effort.
Timesheets touch payroll, payroll touches HMRC, HMRC does not have a sense of humour. We made sensible choices in the boring places so the audit trail holds up when somebody official asks.
Bands per worker, monthly returns, RTI feed. The hour, GPS and photo are stamped against every shift.
CIS · RTI · MTDAWS eu-west-2, London. Data does not leave the UK. No third-party trackers, no analytics brokers.
aws · eu-west-2AES-256 at rest, TLS 1.3 in transit. Keys rotated quarterly. Backups encrypted, off-site, 35 days.
AES-256 · TLS 1.3ICO registered, Cyber Essentials Plus, ISO 27001 in progress. Sub-processors listed in the DPA.
GDPR · ICO · CE+99.97% trailing twelve months. Live status page. Releases ship Tuesday and Thursday before 10am, never on Fridays.
99.97% · 12 moOne-click CSV and PDF export, every record, any time. Leave and we hand back a tidy bundle within five working days.
Export · 1 clickThe full list lives at /faqs. These eight are the ones we hear in every demo.
Full module, real sites, real lads. No credit card.
We help on a screen-share. You print, laminate, go.
From paper, Excel, BrightHR, Connecteam, Clockify.
UK office, working hours, real phone number.
If it does not save you ten admin hours in month one, we refund the lot.