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Plant, stores and equipment

Know what you own,
and where it is right now.

For businesses whose working capital sits in physical assets, Unibuild holds every item with its value and its location, moves it with a signed note, picks it against the bins and serial numbers you actually hold, and tells you what is still sitting on a job that finished last month.

Book a 45-minute demo → See the asset register
picked on real serial numbers signed both ways ledger append only proven since 2016
Your week

You bought materials that were
already on the shelf, because
nobody could see the shelf.

A tower is allocated to two jobs at once. Equipment is still on a site that completed in March and nobody has noticed. And when the insurer asks for a schedule of what you hold and what it is worth, somebody spends a day building it.

Tuesday morning
An operative drives forty miles for a transformer already sitting in another of your vans.
A morning
The spreadsheet
Last properly updated eighteen months ago, by somebody who has since left. Two people keep private copies.
Nobody trusts it
Since March
Kit is still on a completed site. The job closed, everyone moved on, nobody rang anybody.
Hire running on
Back at the yard
Something comes back damaged. No evidence of where it happened, so the cost is yours.
Absorbed
Friday night
A van is broken into. The insurer wants makes, models and serial numbers by Monday.
Settled short
Year end
The accountant asks for a fixed asset listing. There is no physical register to reconcile against.
A number from the ledger
The pattern Every one of these is a movement that was never recorded Not a person who lost something
What matters most to you

Six things, and this is the
deepest logistics capability
in the platform.

All six were built for a business whose working capital sits on a shelf and moves every day, and they have been running that business since 2016.

A live asset
register

01

Every plant and access equipment item serialised, as a record of its own rather than a quantity on a line.

  • Purchase value, retail value, supplier and purchase date
  • Expected life and residual value held on the item
  • Current location resolved from the last movement
  • A QR label on the item opens its full history
A thing with a historyLive

Deliveries and
collections

02

Picking against the actual serial numbers and the actual bin quantities on the shelf, with a signature on handover.

  • A pick can split across bins and cannot over allocate
  • Partial dispatch tracked per line
  • Receiver's name and signature on the note
  • Site to site transfers without a pointless return trip
Signed chain of custodyLive

A continuous
stock ledger

03

Append only, never overwritten. Goods received, deliveries out, collections back, repairs, returns and corrections, with per bin quantities underneath.

  • Stock moves when items physically move
  • Confirming the note posts the ledger
  • Bin locations with their own available quantities
  • No separate posting step to forget
The shelf and the system agreeLive

Upcoming
collections

04

A standing list of jobs that are finishing with equipment still allocated to them, so kit comes home before it is forgotten.

  • A working list the store goes through
  • Idle plant becomes available again
  • Collection requests raised from site
  • Damage flagged at the point of pick up
The cheapest loss to stopLive

Repairs and
damage

05

Captured on the phone where the damage was found, with the evidence a recharge conversation actually needs.

  • Photographs, video, location, time and a signature
  • Itemised by damaged part, costed from a parts list
  • Raising a repair logs the asset out of service
  • Completion records the parts, the hours and a test result
Fault to test resultLive

Kits

06

A repeatable bundle issued as one unit, shared between estimating and stores, so a kit built once serves both pricing and picking.

  • Materials, plant, sundries and a labour allowance
  • A running fit time total as you build it
  • Per line markup inside the kit
  • Priced on one line at tender stage
Built once, used twiceLive
One item, one round trip

Out of the bin, onto the job,
back to the shelf, all signed.

  1. 01

    Requested

    From siteOr from the officeApproved or refused
  2. 02

    Picked

    Real serialReal binCannot over allocate
  3. 03

    Delivered

    Receiver signsNote producedLedger posts
  4. 04

    On the job

    Location knownHeld by a personScan for history
  5. 05

    Collected

    Upcoming listDamage flaggedOr straight to next site
  6. 06

    Back in stock

    Ledger creditedRepair if neededOut of service until tested
The mechanism The movement and the record are the same action Not two jobs, one of which gets skipped
Plant and equipment stored in a contractor yard
2016Running a store since
396Power tools individually registered
222Plant items across 178 categories

Store and ledger figures for the site services deployment are being collected. The two counts above are from the construction deployment, July 2026.

The regimes you live under

Stock control is a commercial
discipline. The regulatory
interest is narrow and specific.

Nobody is prosecuted for a stock count that does not match. What matters is the condition of the equipment you issue, and being able to say who was holding it.

PUWER 1998, regulations 4, 5 and 6
Work equipment must be suitable, maintained in an efficient state and in good repair, and inspected where safety depends on installation or deterioration, with the inspection recorded. The register identifies each item individually and holds a dated maintenance record per item with comments and attached evidence. The movement record supplies the other half: who took a specific item to which project and on what date. When equipment is found defective, that is how you establish where else it has been.
Electricity at Work Regulations 1989
Portable appliance test records held against the individual item with the full readings, so the tool and its evidence are the same object in the system. Scanning the label on a transformer returns its complete test history on the engineer's phone.
LOLER 1998
Where you hold lifting accessories, the serial level movement record identifies which physical unit was on which site and when. Being precise: this module records movement and repair, not thorough examination. There is no dedicated register with statutory six and twelve month intervals and no thorough examination report format. For a business holding slings, chain blocks or a vehicle mounted crane, that is a clearly scoped piece of tailoring on the same pattern as the existing PAT and calibration registers, and it should be priced rather than glossed over.
Work at Height Regulations 2005, regulation 12
Ladders, step ladders, trestles, towers and fall arrest harnesses are held individually with a service date, a next service due date and a service history with attachments. Where equipment leaves your undertaking, the movement record establishes where it went and when.
Control of Vibration at Work Regulations 2005
Hand arm vibration magnitude is a field on the power tool record, so your exposure assessments reference the tool the operative is actually holding rather than a generic figure from a manufacturer's website. Unibuild holds the input. It does not compute daily exposure or exposure points.
Companies Act 2006, section 386
Records sufficient to show and explain transactions and disclose the financial position with reasonable accuracy. A continuous, append only ledger movement for every dispatch and return, tied to bins and serial numbers, with the purchase price, supplier and purchase date on the item.
Insurance schedules and claims
The register is the schedule, and it is maintained as a by-product of daily work rather than as an annual exercise. After a break in it already exists, with categories, identification numbers, serial numbers, photographs and last known locations. It evidences what was held and where. It does not compute what it was worth.
What it does not do

Four things to know
before you talk to us.

The first one is the most important, and it is about which system we would show you.

01
We would demonstrate this in the right deployment
Two businesses run on this platform. The full logistics engine, being bin locations, kits, serial level picking, signed delivery and collection notes and the append only stock ledger, is proven in the site services deployment and largely dormant in the construction one. A demonstration in the wrong system shows you empty screens. We would show you the one where it carries a decade of records.
02
No depreciation calculation
The register holds purchase price, residual value and expected life, which is the pairing a finance director needs, and it does not compute depreciation or net book value. So it is not a fixed asset register and we will not describe it as one. The fields exist, so adding the calculation is defined tailoring rather than a rebuild. If a fixed asset register is a day one requirement, say so at scoping and we will price it.
03
No off-hire step on plant requests
A plant request is raised from site, approved in the office with the hire price and the hire company recorded, and stops there. The record has an off-hire status defined and nothing sets it. If hire creep is one of your bigger leaks, and for most contractors it is, this is the first piece of tailoring we would put on the list, and it is a small one because the request already holds the dates and the hire company.
04
The vehicle check is a van kit check
It records condition, defects and the kit that should be in the van. It does not cover tyres, brakes, lighting, mirrors, glass or load security as structured items, so on its own it is not a DVSA style walkaround check, and it is currently a web screen rather than a phone one. Putting it on the app with the structured items added is the single highest value change available in that part of the platform.

Everything in the six cards above has been keeping a real store honest for a decade. These four are the honest edges.

Questions from your sector

Asked by businesses whose
capital sits on a shelf.

We already have a stores spreadsheet. What does this add?+
A spreadsheet records what somebody remembered to type. This records what physically moved, because the movement and the record are the same action: the picker selects the serial number, the receiver signs, and the ledger posts. It also tells you which bin the stock came out of, which no spreadsheet does. And it keeps working the week the person who built it is on holiday.
Does it track each item individually, or just count them?+
Individually, for the categories where it matters. Plant, access equipment, power tools, store equipment and fire equipment are one record per physical item, each with its own record page, its own code and its own test and service history. Materials, uniform and personal protective equipment are held as quantities by item and size, because numbering every pair of gloves is not a sensible use of anyone's time.
How do we stop plant being left on finished jobs?+
There is a standing view of jobs that are finishing with equipment still allocated to them. It is a working list the store goes through rather than a notification. That is usually enough, because the problem was never that people did not care, it was that nobody could see what was still out. A collection request can also transfer an item straight to the next site rather than bringing it back to be booked in and straight out again.
Will this give my accountant a fixed asset register?+
Not as it stands, and we would rather say so than let you find out later. The register records what you own and where it is. It holds purchase price, purchase date, supplier, residual value and expected life on the item, which is most of what you need, and it does not compute depreciation or net book value. Populating those fields and adding the calculation is a defined piece of tailoring rather than a rebuild.
Can we recharge damage to a client or a subcontractor?+
The platform gives you the evidence to make that case: the job, the location, the time, the photographs and video, the itemised damaged parts and the estimated cost, with a signature, captured at the moment of discovery. Whether the recharge succeeds is a commercial conversation, but it becomes a conversation about a documented incident rather than a recollection. That is almost never what firms actually have.
How do we stop a broken tool going back out?+
Raising the repair logs a movement that takes the item out of active service, so it is not offered as available. It comes back into service when the repair is completed and a test result is recorded against it. The mechanism is the movement record rather than a note on a whiteboard.
Can we import our supplier price files?+
Not today. There is no supplier price feed and no trade catalogue import, and prices are maintained inside the platform. For a business with large merchant catalogues this is a well defined piece of implementation work worth scoping early rather than discovering later.
No card, no lock-in

If the first honest count of
your own store is not worth
the exercise, do not pay us.

✓

30-day free trial

Your real plant, your real bins, your real sites.

✓

Free migration

Item lists, serial numbers, purchase details, current locations.

✓

Demonstrated where it runs

Shown on the deployment that has kept a store honest since 2016.

✓

Cancel by email

One sentence to [email protected]. Done.

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UK data, UK support

UK office, working hours, a real phone number.

✓

Unlimited users

Storemen, drivers, site, office, directors. Same price.

Next step

Bring us your tool
spreadsheet.

The point Most businesses find the first honest count Worth the exercise on its own
Book the demonstration → See the asset register
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Email
[email protected]
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