Planner · WTR 1998
Staff holiday planner
A leave record per person with entitlement, carry-over and every request approved, a team planner a quarter per page, and the 2026 and 2027 bank holidays by nation. As a PDF, Word and an Excel workbook.
Free download · Editable PDF
Free weekly timesheet template
A weekly timesheet records the hours one person worked each day, on which job, with breaks, overtime and travel, signed by the worker and approved before payroll. This one adds a gang sheet for a whole crew, as an editable PDF and a Word document, free to use and reuse.
- Format
- Editable PDF
- Pages
- 2
- Built on
- The Working Time Regulations 1998 and the National Minimum Wage Regulations 2015
- Cost
- Free, always
What is in the weekly timesheet template
2 pagesThe person and the week
Name, employer, payroll number, trade or grade, supervisor and the week commencing date.
Every day of the week
Monday to Sunday: the date, the job or site, start, finish, breaks, hours worked, overtime and travel, with a notes column for leave, sickness and day works.
Signed and approved
The worker confirms the hours. The supervisor approves them for payroll, so queries are settled before the pay run, not after it.
The gang sheet
A second page for a supervisor who books a crew: one row per person, the hours each day, the total, overtime and their initials.
The records the law asks an employer to keep
Checked against the sourceWorking time
An employer keeps records adequate to show the weekly working time limit, the night work limits and the young worker limits are kept, and keeps them for two years. Daily hours need not be recorded where compliance can be shown another way.
Working Time Regulations 1998, regulation 9Minimum wage
Records must be enough to show each worker was paid at least the national minimum wage, producible for each pay reference period in one document, and kept for six years.
National Minimum Wage Regulations 2015, regulation 59Holiday
Leave and sickness recorded on the timesheet feed the holiday record. Irregular hours workers accrue holiday at 12.07% of the hours worked in each pay period.
Working Time Regulations 1998, regulation 15BHow to use it
Fill it in each day
A timesheet filled in on Friday from memory is an estimate. One filled in at the end of each day is a record.
Breaks and travel in their own columns
Hours worked, breaks and travel are paid differently in most firms. Kept apart, the office can apply the rules without asking.
Approve before the pay run
In Unibuild the hours come from the QR clock-in at the site gate, and the supervisor approves the week on the phone. Each person then gets a weekly timesheet PDF and a payslip-style PDF.
Asked most often
Questions about
Questions about
this template.
Is this weekly timesheet template free?
Yes. It is free to download, use and reuse, including on paid work and for clients, with no sign-up and no email address. Download the editable PDF or the Word version.
What should a weekly timesheet include?
The person, the week, and for each day the job, start and finish times, breaks, hours worked, overtime and travel, with leave and sickness noted. Then the worker’s signature and the supervisor’s approval.
How long do I have to keep timesheets in the UK?
Working time records are kept for two years under regulation 9 of the Working Time Regulations 1998. Records showing the national minimum wage was paid are kept for six years under regulation 59 of the National Minimum Wage Regulations 2015. Many firms keep timesheets for six years for that reason.
What is a gang sheet?
A timesheet a supervisor fills in for a whole crew: one row per person, with the hours each day and the total for the week. It suits a gang that works the same job together. Where people move between jobs, their own sheet is the better record.
Does a timesheet have to record breaks?
Recording them separately is the clearest way to show rest breaks were taken and to pay the right hours. Workers over 18 are entitled to a 20-minute break when they work more than six hours a day.
How does Unibuild handle timesheets?
Operatives clock in and out by scanning a QR code at the site gate, with the time and place recorded at the scan. The supervisor approves the week on the phone, overtime is calculated, and payroll exports as CSV, XML or JSON. See timesheets with QR clock-in.
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Next step
The same records,
The same records,
without the paper.
On the platform these stop being sheets. The check, the person, the date, the signature and the action that followed are recorded as the work runs and retrieved by site.