Compliance and certification

The certificate completed in front of the appliance.

Gas safety records, F-Gas logbooks and leak checks, SFG20 schedules, chlorination certificates, PAT testing and calibration. Every register watched rather than remembered.

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Compliance and certification registers completed on site in Unibuild

The registers

Six certification areas, and
what each one actually holds.

Each of these is a live register in one of the two businesses running on the platform. Each card names the deployment it runs in.

Gas safety
records

Gas

Created at the appliance on the phone. There is no paper original, so there is no transcription step and no transcription error.

Domestic 46C and commercial C3C as two proper forms
Appliance by appliance with combustion readings
Defects, warning notices and warning labels as fields
Both signatures on the screen, numbered certificate on save

Proven in constructionLive

F-Gas and
REFCOM

Refrigerant

Held per asset rather than in a plastic wallet in a plant room, with the carbon dioxide equivalent calculated for you rather than worked out on a job sheet.

Refrigerant type, charge weight, GWP, calculated equivalent
The five tonne reference charge shown for that refrigerant
Dated logbook: work, engineer, gas added, bottle serial
Leak checks with the ACRIB card number and next test date

REFCOM presented log bookLive

SFG20 against
the asset

PPM

Your own SFG20 schedule documents attached to the individual asset they govern, visible to the engineer on site and to your client in their portal.

298 schedule documents across 255 assets in live use
Alongside the twelve month PPM pattern
And the service history with its photographs
Visible to the engineer and to your client

Proven in constructionLive

Water hygiene and
chlorination

Water

Disinfection certificates with the readings as individual pass or fail results, and monitoring dates watched per client, per project and per named location.

Free chlorine, total chlorine and turbidity, before and after
Contact time and the standard worked to named on the record
Tester and acceptor both sign
Filter changes on the same discipline

Proven in site servicesLive

PAT
testing

Electrical

Attached to the tool rather than filed by date, with the readings kept rather than only the verdict.

Class, fuse, visual, earth continuity, insulation, leakage, polarity
Status calculated against the most recent test only
A tight fourteen day due soon band
The next test date is yours to set, not ours to impose

124 records, 78 itemsLive

Instrument
calibration

Traceability

Every test instrument with its make, model, serial number, the person holding it and its calibration expiry, with the calibration house's certificate on the same record as the date.

Recipients held per instrument, not centrally
Red once expired, amber inside thirty days
Testing, service and calibration as distinct record types
Publishable to your client's own login

Live

Gas Safety Regulations 1998Gas SafeRetained UK F-GasREFCOMACRIBSFG20ACOP L8HSG274BS 8558Water Fittings RegulationsElectricity at Work 1989IET Code of PracticePUWER 1998ISO 9001UKASBS 5266Fire Safety Order 2005 Gas Safety Regulations 1998Gas SafeRetained UK F-GasREFCOMACRIBSFG20ACOP L8HSG274BS 8558Water Fittings RegulationsElectricity at Work 1989IET Code of PracticePUWER 1998ISO 9001UKASBS 5266Fire Safety Order 2005

The regulatory map

Which regime each register
answers to, and what
the platform holds.

Nothing here is legal advice. Unibuild records,
evidences and prompts. The duty stays
with the duty holder in every case below.

01Gas Safety (Installation and Use) Regulations 1998: Regulation 36 requires an annual check on each relevant appliance and flue, a record kept until two further checks have been made, and a copy given to the tenant within 28 days. The record is a finished certificate the moment it is saved, carrying the appliance by appliance safe to use status, the defects, the engineer's printed name and registration number, the issue date and the next check due date, with both signatures.
02Retained UK F-Gas Regulation: Operators of relevant equipment must have leak checks at prescribed intervals and keep records covering the quantity and type of gas, quantities added or recovered, who carried out the checks and the results. The platform holds all of that against the asset and prints a REFCOM presented log book. You set the leak check frequency band for each system, and the register carries the due dates forward with a thirty day forward warning.
03SFG20: FM contracts are routinely written to require maintenance in accordance with named SFG20 schedules and evidence that the specified tasks were carried out. Unibuild holds your own licensed schedule documents against each asset, with the PPM pattern and the completed service history.
04ACOP L8 and HSG274: The duty holder must identify and assess risk, appoint a competent person, prepare a written scheme, implement and monitor it, and keep records of monitoring for at least five years. Unibuild carries the monitoring programme the scheme produces, dated, assigned and chased, with a thirty day forward warning. The registers carry the due dates the scheme sets, dated, assigned and chased.
05BS 8558 and BS EN 806-4: Disinfection is expected after a new installation, an extension, a repair where contamination may have occurred, or where a system has stood unused. The chlorination certificate names the standard worked to, records the contact time, and holds the before and after readings with the bacterial sample taken after flushing.
06Electricity at Work Regulations 1989, regulation 4(2): All systems shall be maintained, so far as is reasonably practicable, so as to prevent danger. The regulation sets an outcome, not a method: it says nothing about portable appliance testing, intervals or labels. The register is the evidence that a maintenance regime exists and is being followed, and the interval is yours to set from your own risk assessment.
07ISO 9001:2015, clause 7.1.5.2: Measuring equipment must be calibrated at specified intervals, identified so its status can be determined, and safeguarded. Critically, where equipment is found unfit, the organisation must determine whether previous results were affected and take action. Unibuild identifies the instrument and holds its status and its certificate. Naming the instrument on each individual result is built into your system on the same pattern.
08PUWER 1998: Work equipment must be suitable, maintained in efficient working order and in good repair, and inspected where safety depends on installation or deterioration, with the inspection recorded. Every item is an individual record with a dated service history and, for portable electrical equipment, its full test history reachable by scanning the label on the item.

Calibration and traceability

Every instrument, its serial number and its expiry, watched like every other date.

If certification is a large part of what you sell, tracing a result back to the instrument that produced it is built into your system at implementation.

The scenario: Calibration lapses in November. Nobody notices until July. In between sits an unknown number of certificates resting on measurements that cannot be shown to have been accurate.
What ISO 9001 requires: ISO 9001 obliges you to determine whether previous results were affected and to act. Without a link between instrument and result, that means retesting more work than necessary because the boundaries cannot be drawn.
What the platform holds: The test record holds the readings, result and who entered them. The calibration register holds every instrument with its serial and expiry date, watched like any other expiry on the platform.
Tracing a result to its instrument: An instrument selector on the test record, populated from the register and validated against that instrument's expiry as at the test date. The register, serial numbers and status calculation are already in place.
And the step after it: An out-of-calibration instrument is flagged at that point, or blocked if you prefer. The pattern already exists elsewhere: expired insurance removes a subcontractor from the forms that would let you instruct them.

Calibration register and test records in Unibuild

The offer Built in at implementation for an electrical or testing contractor Inside the monthly fee

Questions

Asked by compliance managers
and scheme assessors.

Does it make us compliant?

It gives you the means to prove it. Unibuild records, evidences and prompts. It holds the registers, watches the expiry dates, produces the certificates and keeps an attributable record of who did what and when. What it removes is the scramble to assemble evidence after the fact, and the risk of finding out too late that something lapsed. The legal duty stays exactly where it always was, with the duty holder. What changes is whether you can prove you discharged it.

Is this a live integration with SFG20?

SFG20 is supported. Your SFG20 schedules sit against each individual asset, with notes, so the schedule governing a unit is one click from the unit, visible to the engineer on site and to your client in their portal, and maintenance is planned and evidenced against it. A live feed from a BESA subscription, pulling task lists and revisions automatically, is built on request against that same register.

Can we produce electrical certificates in it?

Yes. EIC, EICR and Minor Works Certificates are produced in the platform, branded to your firm, alongside electrical and mechanical installation sign off and handover records. Around each certificate sits the rest of the job: the labour, the client and site record, the asset, the safe isolation permit with its switching schedule, the test instrument and its calibration status, the document store and the audit trail. The certificate and the evidence behind it live in one place rather than in scheme software with everything else somewhere else.

What exactly does the F-Gas side cover?

Per asset: the refrigerant type from a built in list with its GWP, the charge weight, and the carbon dioxide equivalent calculated for you, along with the five tonne reference charge for that refrigerant. Then a dated logbook of work carried out, engineer, certificate number, gas added and bottle serial, and dated leak check records with the engineer, the ACRIB card number, direct or indirect test, result and next test date. It prints as a record log book in REFCOM presentation.

Is annual PAT testing a legal requirement?

No, and be wary of any supplier who tells you it is. The Electricity at Work Regulations 1989 require electrical systems to be maintained so as to prevent danger. They do not mandate portable appliance testing, do not set a frequency and do not require a label. The IET Code of Practice gives risk based guidance on frequency by equipment type, environment and use. Unibuild is built for that reality: the next test date is a field you set, not an interval we impose.

Does Unibuild check our engineers' registrations?

Yes. Each registration sits on the person with its date and document attached, and the renewal is chased, which is where most firms lose certificates. CSCS cards are checked against the register. Automated checks against other issuing bodies are built for you wherever the scheme allows it. The training matrix can also be linked to certificate issue, so an out of date registration warns the office before the work is allocated. Tell us which registrations actually matter in your trade and we build the chase around those.

Can you help us achieve ISO certification?

Yes. Firms going for ISO 9001, ISO 14001 or ISO 45001 usually fail on evidence rather than on intent: the register exists but the records behind it are in three places and nobody can produce them on the day. Unibuild holds the registers, the calibration records, the training matrix, the audit trail and the documents in one system, and we work with you on getting that into the shape an assessor expects. We hold Cyber Essentials Plus ourselves and are ICO registered, so this is ground we have walked.

Will you sign an NDA and an SLA?

Yes to both, and neither is unusual for us. An NDA before you show us anything commercially sensitive, and a service level agreement covering support response and availability once you are live. Ask for either during implementation scoping and it is dealt with then rather than after signature.

Which of these registers would you actually demonstrate?

Whichever ones matter to you, in the deployment where they carry real records. Gas, fire doors, PAT, maintained assets and SFG20 are proven in the construction deployment. Chlorination, water testing, emergency lighting and the electrical and mechanical sign offs are proven in the site services one. We tell you which system we are opening and why.

What does compliance software do that a reminder in a diary does not?

It keeps the evidence next to the date. Compliance software here means six live registers, gas, F-Gas, SFG20, water hygiene, PAT and calibration, each watched rather than remembered. A diary reminder tells you something is due. The register tells you what was done last time, by which engineer, and where the signed certificate is, which is the question an auditor actually asks.

By trade

Who leans on this hardest?

Some trades are judged almost entirely on what they can produce afterwards: the certificate, the tested system, or the card checked at the access point.