Bespoke, never off the shelfUnlimited users, never per-seat30+ modules, one account14-day trial, no cardQR clock-in, timed at the scanPriced to your firmCyber Essentials PlusFree migration includedCDM 2015 built inUK hosted, UK supportInsurance expiry checked nightlyAndroid and iOS appNo minimums, cancel any timeBuilt to your processBookkeeping capture, by email99.97% uptimeExport everything, any time
Book a demo→
Rate valuations

Measure it on site.
Get it signed.
Get it paid.

Your supervisor records the week's labour, plant and materials. The platform prices it from that contract's rate card. The client signs on the screen before anyone leaves site.

See rate valuations in a demo → Ask for a quote
Supervisor recording measured work on site for a rate valuation
Where measured work leaks

The work was done.
Getting paid for it is
a separate problem.

If your business is won on measured rates, this is where the margin actually goes, and none of it is visible until it is too late to act.

Wednesday
Hours written on a scrap of paper in a van, and lost before Friday.
Never claimed
Materials
Used on site, never written down, so they never make it onto a claim at all.
Absorbed
The extra
Done on a nod, remembered by two people differently, disputed three months later.
Argued down
Month end
The measure is rebuilt from memory and a diary, then argued over line by line.
≈ 3 days
Worse
Over claiming discovered by the client's surveyor rather than caught internally.
Credibility
In a folder
Approved work sitting unbilled, because nobody knows which valuations have been claimed.
Cash stuck
The mechanism that fixes it Capture the measure where and when the work happened Everything downstream follows
What is in the module

Six capabilities, built by a business whose income depends on all of them.

This is the operational core of Electrical & Mechanical Services (UK) Ltd, a temporary site services provider that has run on it since 2016.

Priced from the
job's own rates

01

Labour, plant and materials value themselves from that contract's rate card and its assigned price list, with the job's markup applied.

  • Every job carries its own rate card across all rate types
  • Its own markup and its own price list
  • Two jobs the same week value the same hours differently
  • Correctly, without anybody remembering which is which
The deal you actually wonLive

Capped against
the estimate

02

On estimate driven jobs, claimable hours for a section are capped at the estimated allowance less whatever has already been approved.

  • The cap applies in the app, at the point of entry
  • A claim inside the allowance can approve automatically
  • One that exceeds it is refused before it is submitted
  • Over claiming prevented rather than corrected
Before it becomes an argumentLive

Signed on site,
while it is fresh

03

The client signs on the device, with their typed name, the date and space for a remark, for work they have just watched being done.

  • Captured before anyone leaves site
  • A considered acceptance rather than a scrawl
  • The month end argument becomes a reference
  • The valuation still works without one
Agreement while it is freshLive

Evidence attached
to the claim

04

Photographs with descriptions, delivery notes and certificates, so the valuation is a documented record rather than a number.

  • A photograph only evidence pack you can send on its own
  • Attached to the claim, not to somebody's phone
  • Retrievable when the final account is argued
  • Attendance data alongside it
Documented, not assertedLive

Nothing left
unclaimed

05

The platform separates billed from unbilled and lists approved work that has never reached an application, as a queue rather than a hope.

  • Approved but not applied for, in one list
  • It cannot be billed twice
  • Unsigned variations flagged separately
  • Worked through rather than noticed
Work in progress, visibleLive

A full
lifecycle log

06

Added, edited, submitted, signed, approved, rejected. Every step carries the person, the time and whether it came from the app or the web.

  • A rejection requires a written reason
  • The reason reaches the person who raised it
  • Resubmission alerts the office
  • A correction is visible rather than silent
Attributable throughoutLive
From the measure to the money

Six steps, and the office
does not rebuild any of them.

  1. 01

    Measured

    On siteThat weekBy whoever did it
  2. 02

    Priced

    Job rate cardAssigned price listJob markup
  3. 03

    Capped

    Against the allowanceLess what is approvedRefused at entry
  4. 04

    Signed

    Client name typedDate capturedRemark optional
  5. 05

    Approved

    Or rejected with a reasonLogged either wayResubmission alerts
  6. 06

    Applied for

    Straight into the applicationMarked as billedCannot go twice
The join that matters The measure signed on site is the measure on the application One record, not two
Where it sits commercially

A measured valuation is a commercial instrument before it is a piece of software.

Housing Grants, Construction and Regeneration Act 1996
The signed, measured valuation is what an application for payment is built from. The platform implements the Act's payment mechanism in the deed it issues to your subcontractors, so the valuation, the order and the payment all sit against one order number.
Contractual evidence in delay and disruption
Dated, signed and photographed valuations created in the week the work was done carry more weight than a reconstruction assembled afterwards. The full lifecycle log shows when each step actually happened rather than when somebody wrote it up.
Working Time Regulations 1998
Labour lines carry hours per operative per day. The primary working time record is the timesheet module rather than this one, and the two record different things: the timesheet is attendance, the valuation is chargeable measured work.
On the weight of the signature
What the platform captures is a signature image, the signatory's typed name, the date and any remark, against a dated record of the work, held in a system that logs who wrote it and when. Whether that constitutes agreement to the measure or acknowledgement of attendance is a question for your contract and your own advisers.
Engineer reviewing plans in the office with a laptop
Questions

Asked by commercial managers
and quantity surveyors.

Our rates differ from job to job. Does that work?
That is the normal case here rather than the exception. Every job carries its own labour rate card across all rate types, its own markup, and its own assigned price list. The valuation prices from those, so two jobs running in the same week value the same hours differently, correctly, without anybody having to remember which contract is which.
What stops a supervisor claiming more than was priced?
On jobs that came from an estimate, the claimable hours for each section are capped at the estimated allowance less whatever has already been approved. A claim within the allowance can approve automatically. One that exceeds it is refused in the app at the point of entry, before it becomes an argument. The commercial position is protected without the office checking every line, which is the only version of this control that survives a busy month.
Our clients will not sign on a phone.
The valuation works either way. Most site representatives sign readily when they are being shown exactly what is being claimed for work they have just watched being done. The signature is captured with their typed name, the date and space for a remark, so it reads as a considered acceptance rather than a scrawl on a pad. The alternative you are comparing it against is usually no record at all.
What if a valuation is wrong after it has been approved?
It is rejected with a mandatory reason, which notifies the person who raised it by email and by push, and the resubmission alerts the office. The whole sequence stays in the lifecycle log, so a correction is visible rather than silent. That matters more than it sounds: a system where corrections are invisible is a system nobody trusts by the third month.
Does this replace our timesheets?
No. They record different things. Timesheets are the working time record, captured by QR clock-in and clock-out, and they are what your payroll and your working time obligations rest on. The valuation records the measured, chargeable work against the contract. On estimate driven jobs the two can be tied together through the clock in and clock out data captured against the labour lines.
We work on lump sum contracts, not rates. Is this relevant?
Yes, through a different route. Lump sum work runs through day work sheets and the payment application, both of which are covered elsewhere on this site. The scoping conversation establishes which shape your commercial model takes, and the platform is set up to match it.
How does approved work actually reach an invoice?
The application for payment draws on approved variations directly, so the month end job is assembling rather than reconstructing. Once a variation is pulled into an application it is marked as billed and cannot be claimed again, which is the part most spreadsheets get wrong in the other direction. Everything that is approved and not yet billed sits in a queue you can work through.
The commercial modules

The rest of the money side.

Same platform, same login. These are the modules that price the work, buy for it, measure it, claim it and collect it.

Further reading

Retention comes off every valuation you agree. Getting the second half back is a different exercise entirely.

One level down

Valued, agreed,
and still not paid.

The money that goes missing between the valuation and the bank, and what the Act lets you do about it.

Getting paid for variations you were told to get on withWhat evidence stands up when the instruction was verbal, and how to value work with no contract rate. Getting paid Retention, and the money that goes missing after practical completionThe money that quietly disappears after practical completion, and what it takes to get it back. Commercial Charging interest on a late payment, and the sums nobody claimsStatutory interest, the fixed compensation sums nobody claims, and how to charge both without a row. Getting paid Stopping work for non-payment, without breaching your contractStopping work without breaching the contract, and the notice that has to come first. Getting paid Pay when paid, and why it does not bind youWhy the clause does not bind you, and the narrow case where something like it still does. Getting paid
Electrical & Mechanical Services (UK) Ltd In practice The week measured on a phone in front of the work, and signed by the client before anyone leaves. Temporary site services, London. Over 200 people, on Unibuild since 2016. Read the EMS case study
Next step

Bring one job you
measured badly.

See it working in a demo → Ask for a quote The allowances that cap it
Supervisor bringing a poorly measured job to a Unibuild rate valuations demo
The point If work gets done on your sites and never quite makes it onto a bill This is the part to see first
Phone · UK hours
+44 7587 557546
Email
success@unibuild.co.uk
Where it ends up
Applications
Demo calendar
unibuild.co.uk/demo