Form · MHSWR regulation 3
RAMS template
Risk assessment and method statement for one activity: the sequence of work, a five by five risk matrix, PPE, permits, rescue, and a briefing record signed against the revision.
Free download · Editable PDF
Free waste transfer note template
A waste transfer note is the written information that travels with non-hazardous waste when it changes hands, signed by the person handing it over and the person taking it. This one carries every item the regulations ask for, with a season ticket option and a guidance page. It comes as an editable PDF and a Word document, free to use and reuse.
- Format
- Editable PDF
- Pages
- 2
- Built on
- The Waste (England and Wales) Regulations 2011 and the GOV.UK duty of care code of practice
- Cost
- Free, always
What is in the waste transfer note template
2 pagesThe waste
The List of Wastes code, a description, the quantity, whether it is loose or contained, the kind of container, and the waste hierarchy declaration.
Both parties
The transferor and the transferee: name, address, the transferor’s SIC code, each one’s role, the permit, exemption or registration number, and both signatures.
The transfer
Where and when the waste changed hands, the season ticket dates where one note covers repeat collections, and any broker or dealer.
The guidance page
Who keeps the note and for how long, why hazardous waste needs a consignment note instead, the carrier registration check, and where the waste went.
What the law asks a waste transfer note to contain
Checked against the sourceThe contents
The List of Wastes code and a description, the quantity, loose or contained, the container, and the time and place of transfer. Then the transferor’s SIC code, both names, addresses and signatures, each party’s role with permit or registration numbers, and confirmation of the waste hierarchy duty.
Waste (England and Wales) Regulations 2011, regulation 35(2)Keeping it
The transferor and the transferee each keep the note or a copy for at least two years, and produce it within seven days when an officer asks. It can be paper or electronic.
Regulation 35(4) to (6)Hazardous waste
The regulation does not apply where hazardous waste moves on a hazardous waste consignment note, which is the document for asbestos, contaminated soil, many solvents, batteries and oils.
Regulation 35(7); Hazardous Waste (England and Wales) Regulations 2005How to use it
Check the carrier first
Look up the carrier’s or broker’s registration on the public register before the first collection, and note its expiry. A registration can lapse on a carrier used for years.
Use a season ticket for regular skips
The same non-hazardous waste, the same carrier, regular collections: one note can cover up to a year of transfers.
Keep it with the job
In Unibuild each load is recorded against the job with its transfer note and the carrier’s registration in date, ready for digital waste tracking. See software for demolition contractors.
Asked most often
Questions about
Questions about
this template.
Is this waste transfer note template free?
Yes. It is free to download, use and reuse, including on paid work and for clients, with no sign-up and no email address. Download the editable PDF or the Word version.
What must a waste transfer note contain?
The six-digit List of Wastes code and a description, the quantity and how it is contained, and the time and place of transfer. It also carries the transferor’s SIC code, both parties’ names, addresses and signatures, each party’s role with any permit or registration number, and confirmation that the waste hierarchy was applied.
How long do you keep a waste transfer note?
At least two years, by both the transferor and the transferee, under regulation 35 of the Waste (England and Wales) Regulations 2011. Hazardous waste consignment notes are kept for three years.
What is a waste transfer note season ticket?
A single transfer note that covers a series of transfers of the same non-hazardous waste with the same carrier, for up to one year. It suits a long job with a regular skip exchange.
Do I need a waste transfer note for hazardous waste?
No. Hazardous waste travels on a hazardous waste consignment note, which carries more information. Asbestos, contaminated soil, many solvents, fluorescent tubes, batteries and oils are hazardous.
What is a SIC code on a waste transfer note?
The UK Standard Industrial Classification code of the business the waste came from, the transferor. It is taken from the 2007 list published by the Office for National Statistics.
Can a waste transfer note be electronic?
Yes, where it can be produced in a visible and legible form and carries an electronic signature. The GOV.UK code of practice names edoc, a free national system for transfer notes and season tickets.
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How one activity on one site will be carried out. Two pages of sequence with the controls at each stage, then plant, PPE, permits, rescue and a briefing record.
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COSHH assessment
One hazardous substance: its hazards from the data sheet, who is exposed and how, controls in regulation 7 order, PPE and RPE, storage, spills, first aid, monitoring and review.
Next step
The same records,
The same records,
without the paper.
On the platform these stop being sheets. The check, the person, the date, the signature and the action that followed are recorded as the work runs and retrieved by site.