For fire door, passive fire and maintenance contractors

Every fire door
on its own record.

Each door registered, referenced and labelled. The Record of Maintenance or Repair completed standing in front of the door, with the photographs and a signature drawn on the phone. Your client opens the certificate from their own login. Built inside a UK contracting business, where the register runs every working day.

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A pair of green fire doors carrying fire door signage on a city street

The register

One register, and the
paperwork that comes off it.

A fire door register is a list of every fire door in a building, each individually identified, with a dated and signed record of what has been done to it. This is that register, with the label, the certificate and the client's view built around it rather than bolted on.

The fire door
register

Every door on a project is its own entry: a name people will recognise, the door reference, the floor, the manufacturer and serial where they are known, the approximate installation date and the actions required.

Door references as you write them on site, B-64, LG-144, G-22
Filtered by project, with a live count of doors
The site address comes from the project, so every document agrees
Attachments held against the door, not in a folder

208 doors registeredLive

A label on
every door

Labels

Each door gets its own label with a unique QR code, printed from the register with the door reference and your firm's name and number. An engineer scans it with the field app and the whole door comes up: every service and repair record, the photographs, the certificates and the door's details. A new service record is added from the same scan, standing at the door.

A unique QR code per door, printed from the register
One scan pulls every record and document for that door
A new service record raised from the same scan
Reprinted from the same record if a label is damaged

One scan, the whole doorLive

The maintenance
or repair record

Certificate

Completed against the door on the phone: the description of work, the site address, the door identified by type and reference, the photographs and a signature drawn on the screen. Saved as a certificate on your letterhead.

Nominal, notional or certified, with the definition printed beside the tick
Photographs on their own pages, captioned with the door and the date
Signed by name and dated, on behalf of your firm
Downloaded per record, or combined for the whole door

242 of 244 signed on a phoneLive

Photographs at
the door

Evidence

Taken on the phone against the record at the moment the work is done. Nothing depends on a photograph reaching the office from somebody's camera roll, which is the step that fails on a block with two hundred doors.

Bound to the record, with the date and the person
Straight onto the certificate, one page each
A wrong one removed on its own without losing the rest
1,634 of them on record in the live deployment

No camera rollLive

Your client's
own view

Client portal

The building owner, housing provider or managing agent logs in and sees the doors on their own buildings, filtered by location and floor, and opens any certificate themselves. Read only, on the web and on their phone.

Scoped to their projects and nothing else
Every certificate printable from their login
The label reprintable from their side too
Nothing they can edit or delete

Read only, by designLive

The history
of one door

Per door

Every record against a door in date order, and one combined document for the whole door when a client or an assessor asks for it. The record follows the door, not the engineer who made it.

Remedial work records, per door
Who created and who last changed every record
Deleting a door is deliberately hard to do by accident
One combined document for the whole door

Follows the doorLive

The label

One scan,
the whole door.

Every door carries a label with its own QR code. The engineer scans it with the field app and the door opens on the phone: its details, every service and repair record, the photographs and the certificates. The new record is raised from the same screen, standing at the door.

At the door: Scan, read what was done last time, do the work, photograph it and sign it. The record is on the door's history before the engineer moves to the next one.
In the office: The same door, the same records and the same photographs in a browser, filtered by project and by floor, with the label reprinted from the record if one is damaged.
For the client: The same history, read only, from their own portal login on the web or on their phone. A resident's question about their door is answered from the door's record.

Fire Safety Order 2005Fire Safety (England) Regulations 2022Regulation 10Building Safety Act 2022Regulation 38BS 8214BS EN 1634-1BS 476-22Approved Document BCertifireBM TRADA Q-MarkIFC CertificationFIRASBWF Fire Door AllianceFire Door Safety WeekCDM 2015 Fire Safety Order 2005Fire Safety (England) Regulations 2022Regulation 10Building Safety Act 2022Regulation 38BS 8214BS EN 1634-1BS 476-22Approved Document BCertifireBM TRADA Q-MarkIFC CertificationFIRASBWF Fire Door AllianceFire Door Safety WeekCDM 2015

Who it is written for

Firms whose work is a fire door,
and firms whose duty is one.

The same register serves the contractor who does the work and the client who has to prove it was done. Each row below is a business we would expect to recognise itself.

Who uses a fire door register, and what changes for each of them
The business	What the week looks like	What changes
Fire door installers and remedial contractors	A block of flats, a schedule of doors from a fire risk assessment, and a van doing forty of them a week: seals, closers, hinges, gaps, signage, the occasional whole doorset.	Each door is labelled at the first visit. The Record of Maintenance or Repair is completed at the door and the certificate exists before the van leaves the car park.
Passive fire protection contractors	Fire stopping and fire doors from the same firm, often on the same building, with third party certification audited by sampling completed work.	Doors sit on the fire asset register and penetrations on the project record. An auditor's sample is a lookup on a phone, not a search through folders.
Fire door inspection and survey firms	A building at a time, a door at a time, each with a condition, a set of photographs and an action, handed to a client who then has to commission the work.	Every door is individually referenced and photographed on its own record, so the survey and the remedial work that follows it are written against the same door.
Facilities management and maintenance contractors	A fire door duty inside a wider maintenance contract, alongside the gas records, the emergency lighting and the PPM visits, for a client who audits all of it.	Fire doors sit beside the maintained assets and the other certification registers on one account, in the same portal the client already opens.
Housing providers and managing agents	The responsible person's side: a building over eleven metres, quarterly communal door checks, annual flat entrance door checks, and residents who ask what was done to their door.	You are the client on the portal. Your contractor's records for your buildings, by location and floor, with every certificate printable from your own login.

Door types

Nominal, notional or certified.
The form makes you choose.

Every Record of Maintenance or Repair identifies the door by one of three types, and prints the definition beside the tick so the person signing knows exactly what they have signed for.

Nominal fire door: An existing door believed to offer some level of fire protection based on how it looks and how it is constructed. It has not been formally tested or certified, but factors such as door thickness, materials and fittings suggest it may provide fire resistance.
Notional fire door: A door assumed to perform as a fire door because it matches commonly accepted design standards, for example a solid timber door with suitable hinges and a closer. There is no test evidence or certification, and its fire performance cannot be guaranteed.
Certified fire door: A complete doorset that has been independently tested and approved to resist fire and smoke for a specified period, typically 30 or 60 minutes. The certification applies to the whole doorset, including the leaf, frame, seals, hinges, locks, closers and any glazing, all of which must be compatible and correctly installed, with documentation available.
Why the record asks: Because the answer decides what a repair can use. A certified doorset is maintained with approved components or it stops being certified. A nominal door can be upgraded, but nobody can sign to say it will hold for thirty minutes. Writing the type on every record is what lets a client read a block of two hundred doors and know which ones they can rely on.

A fire safety door in a stairwell, marked do not obstruct and do not keep open

The regulatory map

What each regime asks
of a fire door record, and
what the platform holds.

Nothing here is legal advice. Unibuild records,
evidences and prompts. The duty stays
with the responsible person in every case below.

Regulatory Reform (Fire Safety) Order 2005, article 17: The responsible person must keep the premises and every fire safety facility, including fire doors, in an efficient state, in efficient working order and in good repair, under a suitable system of maintenance. The Record of Maintenance or Repair is the evidence that the system exists and was followed on a named door on a named date. Unibuild produces and holds that record.
Fire Safety (England) Regulations 2022, regulation 10: In multi-occupied residential buildings with a storey over eleven metres, the responsible person must check fire doors in the common parts at least every three months and use best endeavours to check every flat entrance door at least every twelve months, and keep a record of the checks and of any steps taken. The platform holds the register, the labelling and the signed record of work carried out on each door. The periodic check regime runs on the same register, with its frequency, next due date and the communal versus flat entrance distinction, set to match your own regime.
Building Safety Act 2022 and the golden thread: For higher-risk buildings the information about what was installed and what has been done to it has to be created, kept and handed on in a structured, accessible form, and it follows the building rather than the contract. A fire door register that is individually referenced, photographed and signed per door is the shape that information is supposed to take. The register belongs to the building, so a change of contractor does not lose the history.
Regulation 38 of the Building Regulations: Fire safety information has to be given to the responsible person at completion of the work, in a form they can use to operate and maintain the building. The door schedule, the certification of each doorset and the record of what was fitted are a substantial part of that handover. The combined document per door, with its photographs, is one download rather than a fortnight of assembling folders.
BS 8214:2026: The code of practice for fire-resisting and smoke control doors, which since March 2026 covers doors of every material, sets out how a fire door should be specified, installed and maintained: the gaps, the seals, the ironmongery, the glazing, and the expectation that what is fitted to a doorset later does not invalidate what it was certified as. The description of work on each record is where an installer shows the code was followed, with the photographs to prove it.
Third party certification schemes: Certifire, BM TRADA Q-Mark, IFC Certification, FIRAS and the BWF Fire Door Alliance certify doorsets, installers and maintainers, and audit by sampling completed work against the records the firm holds. Any door is retrieved by its reference with its photographs, its description of work, the date and the person who signed. The records are yours to produce during the visit.
BS EN 1634-1 and BS 476-22: Fire doors are tested to these standards as complete doorsets, and the FD30 or FD60 rating that results applies to that doorset with those components. It is why the certified door type on the record refers to the whole assembly rather than to the leaf, and why a substitution of ironmongery on a certified door is worth recording against the door rather than remembering.
Approved Document B: The guidance sets where fire doors are required, the periods of fire resistance expected, the self-closing requirement and the signage. The register holds the door, the floor, the type and the work done, so the person who interprets the guidance has a reliable list to work from.

Questions

Asked by fire door contractors,
and by the people who audit them.

Can engineers complete the record at the door, on the phone?

Yes. Each door carries a label with its own QR code. The engineer scans it with the field app, and the door opens with every earlier record. The Record of Maintenance or Repair is completed there, with the description of work, photographs and a signature drawn on the screen. It is saved as a certificate on your letterhead before the engineer moves to the next door.

What do we show when Certifire, BM TRADA or FIRAS sample our work?

The records, which are yours to produce when an assessor samples completed work. Any door is retrieved by its reference with the photographs, the description of work, the date and the signature attached. Your firm deals with the scheme, and the judgement on whether a repair keeps a doorset within its certification stays with your technical people.

Can our client see the records without ringing us?

Yes. The building owner, housing provider or managing agent logs into the client portal and sees the doors on their own projects, filtered by location and by floor. They open any certificate themselves, on the web or on their phone. It is read only and scoped to their own buildings, so a resident’s question about their door is answered from the client’s own screen.

Does it schedule the next inspection and remind us?

Yes, built to your regime. Each door carries its inspection frequency and a next due date taken from the last record, and the reminders engine watches the registers nightly. The three-monthly communal door checks and the yearly flat entrance door checks under regulation 10 run on the same register.

Does it work in a stairwell with no signal?

Yes. The field app keeps working without signal and syncs with the office the moment it is back in range. In a concrete stair core that is the normal condition rather than an edge case. The label is scanned, the work described, the photographs taken and the signature drawn, all without coverage.

Does it give a pass or fail against each check item?

Yes, to your own item list. Engineers already record gaps and clearances, intumescent and smoke seals, hinges, closers, drop down seals, door furniture and signage in the description of work. As structured tick boxes with a pass or fail per item, the checklist is built to your list during implementation, in your order.

We do fire stopping as well as doors. Does it cover penetrations?

Yes, on the project record rather than on the fire asset register. Each penetration is an entry against the job, the level and the room, with its reference, product, batch, installer, date and photographs, and remedials are raised against the original seal. The fire protection contractors page sets that out in full. The same installer’s competence is held per system on the training matrix.

How is it priced? Is there a charge per door or per engineer?

Neither. Users are unlimited on every plan, so putting four more engineers on a block for six weeks never changes the fee. There is no charge per door, per building or per certificate. The figure is sized to your firm when it is quoted, fixed for three years, and covers every module. The pricing page explains how it is worked out, and the form on this page gets you a written quote, usually the same day.

Who owns the records, and can we get them out?

You do. Every certificate downloads as a PDF, per record or combined for the whole door, and the register exports like everything else on the platform. If you ever leave, the cancellation policy gives three months of full access at no charge, and a clean dataset is handed over within five working days. A fire door record has to outlive the contract it was made under.

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