UK-built · CDM · CIS · MTD
A toolbox talk register is the index of every safety briefing given on a site: the date, the topic, who gave it, how many attended and where the signed sheet is. This one is a landscape editable PDF and a Word document, four pages, with a planner for the coming months and a page of who has had which talk. Free to use and reuse.
Who keeps the register, its reference, where the signed sheets are kept and when it was last checked in full.
Date, topic, who gave it, how many attended, the sheet reference, the questions raised, the actions and the date they were closed.
Twelve rows for the topics planned for the coming months and why that month, then the date each was given and the sheet reference.
One row per person, a column per topic, the date in the cell. A blank cell is a talk still owed before that person next does that work.
No regulation requires a toolbox talk register. The duty is to give comprehensible and relevant information and training when risks change, and the register is how a site shows that no team and no topic was missed.
Management of Health and Safety at Work Regulations 1999, regulations 10 and 13A contractor must plan, manage and monitor construction work under their control so that it is carried out without risks to health and safety, and provide each worker with appropriate supervision, instructions and information. A planner and a log are how briefing is planned and monitored.
Construction (Design and Management) Regulations 2015, regulation 15(2) and (3)Every employer must provide such information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of their employees.
Health and Safety at Work etc. Act 1974, section 2(2)(c)No regulation sets an interval for toolbox talks. HSE guidance expects training and information to be relevant to the risks and repeated where appropriate. A rolling programme, plus a talk whenever the work or the site changes, is what a principal contractor expects to see.
HSE INDG345, Health and safety training: a brief guideFill the planner from the programme: working at height before the roof, dust before the chasing, cold weather before the frost. The topics page has a month by month suggestion.
One row, the same day, with the attendance sheet reference. The sheet is the evidence; the register is the index.
A question raised becomes an action with a name and a date. A blank cell on the last page is a person who still needs a talk before they next do that work.
A blank talk sheet: the topic, why it matters, the points to make with a tick box each, do and do not, questions and the close, then an attendance record with signatures, questions raised and actions.
The sign-off sheet on its own: site, date, time, topic and who gave it, twenty rows of names and signatures, the questions raised, the actions and sign-off.
Where asbestos is still found, why disturbing it kills, the survey, and stop work if you find something.
On the platform these stop being sheets. The check, the person, the date, the signature and the action that followed are recorded as the work runs and retrieved by site.
