UK-built · CDM · CIS · MTD
A toolbox talk attendance sheet, sometimes called a sign-off sheet or signature sheet, records who was present at a safety briefing and that they understood it. This one is a single page: the site, date, time, topic and who gave it, twenty rows for names and signatures, the questions raised and the actions agreed. Editable PDF and Word, free to use and reuse.
Site, date, time, the topic, a reference for the talk used and who gave it.
Twenty rows for name, company, trade or role and signature. Anyone who joins later is given the talk and signs here before they start.
The questions asked and the answers given, so a question with no answer yet becomes an action.
Each action with an owner and a date, and the signature, position and date of the person who gave the talk.
No regulation requires a toolbox talk attendance sheet. The duty is to provide comprehensible and relevant information, and training when risks change. A signed, dated sheet is how an employer shows it did.
Management of Health and Safety at Work Regulations 1999, regulations 10 and 13Every employer must provide such information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of their employees.
Health and Safety at Work etc. Act 1974, section 2(2)(c)On a construction site the contractor provides each worker under their control with appropriate supervision, instructions and information. Subcontract and agency workers sign the same sheet.
Construction (Design and Management) Regulations 2015, regulation 15(3)No regulation sets a period for this record. Keep it at least for the life of the project with the other site health and safety records; many firms keep it longer because ill health claims can arrive years after the exposure.
HSE INDG345, Health and safety training: a brief guideSignatures collected on Thursday for a talk given on Monday are worth little. Fill the header before the talk and have the sheet signed as the team leaves.
Compare the names with who is on site. Anyone who missed the talk is given it before they next do that work, and signs then.
Keep the sheet with the site records and add a row to the toolbox talk register so the planned and the given can be compared.
A blank talk sheet: the topic, why it matters, the points to make with a tick box each, do and do not, questions and the close, then an attendance record with signatures, questions raised and actions.
One row per talk given on the site, with the date, topic, who gave it, how many attended and the sheet reference, plus a planner for the year and a page of who has had which talk.
Where asbestos is still found, why disturbing it kills, the survey, and stop work if you find something.
On the platform these stop being sheets. The check, the person, the date, the signature and the action that followed are recorded as the work runs and retrieved by site.
