Form · MHSWR regulation 3
RAMS template
Risk assessment and method statement for one activity: the sequence of work, a five by five risk matrix, PPE, permits, rescue, and a briefing record signed against the revision.
Free download · Editable PDF
Free excavation inspection report template
An excavation inspection record and report, as an editable PDF built on CDM 2015 regulations 22 and 24. One row per inspection, at the start of every shift, after events and after any fall of material, with the report particulars the regulations set out.
- Format
- Editable PDF
- Pages
- 3
- Built on
- CDM 2015, regulations 22 and 24
- Cost
- Free, always
What is in the excavation inspection report template
3 pagesWho and what
Who the inspection is for, the site, and the excavation with its location, supports, work equipment and materials.
The rules, printed on the form
When to inspect, what to do if it is not safe, when the copy is due and how long to keep it.
One row per inspection
Date and time, the reason, any matter that could give rise to a risk, the action taken and the further action needed.
If it is not safe
Who was told and when, because they must be told before the end of the shift.
The inspector
Name and position, signature, and when the copy was given.
What CDM 2015 requires
Checked against the sourceWhen
Where supports or battering are provided: at the start of every shift, after any event likely to affect its strength or stability, and after any unintended fall of material.
Regulation 22(4)If it is not safe
Tell the person the inspection is for before the end of the shift, prepare a report with the particulars in regulation 24, and give them a copy within 24 hours. No work until the matter is put right.
Regulations 22(5) and 24(1)Keeping it
On site until the work is complete, then for three months, available to an HSE inspector.
Regulation 24(3)Recording every inspection
HSE expects a record of the inspections, and a written report after most of them.
HSE excavations guidanceRoutine checks
The regulations do not require more than one report for start of shift inspections within a seven day period.
Regulation 24(4)How to use it
Inspect before anyone goes in
At the start of the shift, and again after heavy rain, plant nearby, or anything else that could affect the sides.
Record every inspection
Including the ones that find nothing wrong. HSE expects the inspections to be recorded.
Stop the work if it is not safe
Tell the person in control before the shift ends, and write down who and when. Nobody works in it until it is put right.
Asked most often
Questions about
Questions about
this template.
How often must an excavation be inspected?
At the start of every shift, after any event likely to affect its strength or stability, and after any unintended fall of material. This applies where supports or battering are provided, under CDM 2015 regulation 22(4).
When is an excavation inspection report required?
Regulation 24 requires one where the inspector is not satisfied that work can be carried out safely. HSE also expects a record of the inspections and a written report after most of them, which is why the template records every one.
What must an excavation inspection report contain?
Who the inspection was for, the location, and a description of the place with its work equipment and materials. The date and time, any risk found, the action taken and further action. The name and position of the person making the report.
How long must excavation inspection reports be kept?
On site until the construction work is complete, then for three months, available to an HSE inspector.
Who can inspect an excavation?
A competent person who fully understands the dangers and the necessary precautions.
Is the excavation inspection report template free and editable?
Yes. It is an editable PDF, free to download, use and reuse, including on paid work. Type into it in any PDF reader, or print it.
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Next step
The same records,
The same records,
without the paper.
On the platform these stop being sheets. The check, the person, the date, the signature and the action that followed are recorded as the work runs and retrieved by site.