Health, Safety and Compliance Management
RAMS (Risk Assessment Method Statements)
Create, manage and distribute construction-specific risk assessments with pre-built templates and hazard libraries. Ensure every job has proper method statements before work begins, keeping your sites compliant and your workers safe.
CDM 2015 Compliance Documentation
Maintain all required Construction Design and Management documentation from pre-construction through to health and safety file creation. Track duty holder responsibilities and automate F10 notifications to HSE, eliminating non-compliance risk.
Site Safety Management System
Monitor all site safety activities in real-time with integrated safety observations, hazard reporting and safety cards. Reduce administrative burden by 70 per cent whilst improving safety outcomes and HSE inspection readiness.
Incident and Accident Reporting (RIDDOR)
Digitally log all workplace accidents, near-misses and dangerous occurrences with automatic RIDDOR identification. Conduct root cause analysis with complete audit trails ready for HSE inspections and insurance claims.
Safety Audits and Inspection Management
Conduct standardised safety audits and site inspections with digital checklists replacing paper forms. Identify and assign issues immediately, creating instant compliance records with offline capability and automatic PDF generation.
Toolbox Talk Management
Schedule and deliver daily safety briefings with standardised content libraries covering more than 86 construction topics. Track attendance via badge scanning with digital signatures, maintaining HSE best practice records.
Permit to Work (PTW) System
Manage electronic permits for high-risk activities including hot work, confined spaces and work at height. Control site operations with formal approval workflows and isolation management, reducing permit issuance time from hours to minutes.
Site Access Control and Visitor Management
Control site entry with biometric verification and CSCS card checking, preventing unauthorised access. Provide emergency evacuation roll-call capability whilst verifying worker qualifications before they set foot on site.
Lone Worker Protection
Monitor workers operating alone with 24 hour alarm receiving centre integration and emergency alerts. Provide fall detection, GPS tracking and scheduled check-ins, fulfilling your duty of care under Health and Safety at Work Act 1974.
Safety Induction and Training Management
Deliver and track site-specific inductions and ongoing training requirements digitally, meeting CDM 2015 obligations. Track certification status including CSCS and CITB qualifications, preventing unqualified workers accessing sites with automated expiry alerts.
COSHH Assessment Management
Create and manage assessments for hazardous substances used on construction sites, meeting COSHH Regulations requirements. Access extensive substance databases with Safety Data Sheets and recommended control measures to prevent respiratory diseases and chemical exposure.
PPE Tracking and Management
Issue, track and manage personal protective equipment with barcode or RFID scanning across your workforce. Control PPE costs whilst ensuring workers have correct equipment for tasks, maintaining accountability and preventing kit shortages.
Environmental Health and Safety (EHS)
Integrate environmental, health and safety management with ISO 45001 and ISO 14001 alignment. Track waste, air and water compliance whilst managing environmental permits and enabling ESG reporting including GHG emissions.
Contractor Pre-Qualification
Vet and approve subcontractors with centralised competency records, certifications and safety performance data. Manage SSIP schemes (CHAS, SafeContractor) and insurance verification, meeting CDM 2015 requirements for competent appointments.
Occupational Health Management
Manage worker health surveillance, medical examinations and fitness-to-work assessments for construction hazard exposure. Schedule surveillance programmes, maintain confidential medical records and track exposure monitoring for dust, noise and vibration.
HAVS (Hand Arm Vibration) Monitoring
Track worker exposure to power tool vibration under Control of Vibration at Work Regulations 2005. Calculate daily exposure limits with tool vibration databases, monitoring exposure history and triggering health surveillance when limits are reached.
Fatigue Management and Monitoring
Monitor worker hours, shift patterns and fatigue levels to prevent tiredness-related accidents. Log shifts, score fatigue risk and monitor breaks, ensuring Working Time Regulations compliance whilst alerting when workers approach unsafe fatigue levels.
Emergency Response Management
Manage emergency situations and critical incidents with stored evacuation procedures and contact databases. Enable site-wide emergency notification broadcasting and incident command workflows, coordinating response across multiple contractors.
Workforce and Time Management
Digital Timesheets with Automation
Create timesheets automatically from attendance data captured via biometric systems, smartphone apps or card readers. Eliminate manual processes and reduce errors, cutting payroll processing time by up to 50 per cent.
Workforce Scheduling and Planning
Create work schedules and assign workers to projects with drag-and-drop interfaces and Gantt charts. Manage shift patterns and coordinate resource allocation across multiple sites with automated notifications when schedules change.
Labour Allocation and Resource Planning
Distribute workforce resources efficiently to optimise utilisation rates across projects. Track productive versus non-productive time whilst matching workers with appropriate skills and certifications to specific tasks.
Attendance Management Integration
Capture real-time attendance with biometric verification, QR codes and CSCS card readers, preventing time theft. Verify worker identity with facial recognition, fingerprint scanning or geofencing technology for automatic clock in and out.
Payroll Integration and Export
Connect time tracking data with payroll systems including Xero, Sage, BrightPay and QuickBooks for automatic wage calculations. Calculate gross pay including overtime, expenses and deductions based on configured working rules, ensuring IR35 compliance.
Holiday and Leave Management
Manage employee absence, holiday requests and sickness leave with accurate balance tracking. Workers submit leave requests via mobile apps with automated routing to managers, generating absence reports including Bradford Factor scores.
Skills Tracking and Competency Management
Maintain comprehensive records of worker qualifications, training and competency levels with training matrices. Track required training by role and identify competency gaps, providing automated alerts when certifications near expiry.
Labour Cost Tracking and Analysis
Monitor labour expenses against project budgets in real-time with job costing per project phase or cost code. Calculate labour productivity rates to improve future estimating accuracy and identify unprofitable activities early.
Subcontractor Management and Portals
Manage relationships, contracts and payments for subcontracted labour with dedicated access portals. Automate applications for payment and certifications including retention and variations, compliant with UK Construction Act.
Worker Certification Tracking
Verify and track CSCS, CPCS, CISRS and other construction industry certifications with real-time validation. Integrate with CITB databases to verify card authenticity, preventing fraudulent cards and restricting access for expired qualifications.
Gang and Crew Management
Manage teams of workers operating together on specific trades with batch clock-in capabilities. Foremen create and edit crew compositions from the field, providing real-time GPS visibility of crew locations.
Worker Productivity Analytics
Analyse labour productivity with detailed metrics on output rates, efficiency and cost performance. Benchmark against historical data and identify improvement opportunities to maximise workforce effectiveness.
Shift Management and Coordination
Coordinate complex shift patterns across early, day, late and night shifts with visual planning tools. Balance workloads and manage coverage requirements whilst ensuring Working Time Regulations compliance.
Overtime Calculation and Tracking
Automatically calculate overtime payments based on CIJC standards, working rules and rate cards. Track overtime hours in real-time and manage approval workflows to control labour costs.
Working Time Regulations Compliance
Monitor working hours, rest breaks and weekly limits to ensure legal compliance under UK Working Time Regulations. Prevent breaches with automated alerts when workers approach maximum hour thresholds.
Project and Site Management
Construction Project Management
Coordinate overall project planning, scheduling and collaboration with Gantt charts and centralised dashboards. Manage tasks, resources and budgets with real-time visibility across all project phases for field and office teams.
Site Diary and Daily Reporting
Record daily site activities, progress and events digitally, replacing paper-based diary systems. Capture weather conditions, labour hours, materials and photos with timestamps, creating documentary evidence for disputes and delay claims.
Snagging and Defect Management
Identify, document and track defects digitally with photos, videos and voice recordings. Pin defects directly on plans, assign to subcontractors and track status through resolution, speeding up defect clearance and reducing handover delays.
Quality Control and Inspection Management
Manage quality assurance processes with digital checklists and inspection tracking. Monitor first-time quality metrics, track non-conformances and manage test and inspection plans (ITPs), reducing rework costs by 10 to 15 per cent.
Document Management System (DMS)
Organise, store and control all project documentation with version control and change tracking. Manage document distribution, transmittals and approval workflows with ISO 19650 compliance, ensuring everyone works from latest versions.
Drawing Management and Distribution
Control and distribute construction drawings throughout the project lifecycle with automated revision tracking. Enable drawing markup and sheet comparison with OCR technology, preventing costly errors from outdated drawings.
RFI (Request for Information) Management
Create, track and resolve RFIs to clarify design intent and specifications with automated routing. Monitor response times and link RFIs to drawings, eliminating lost queries and preventing delays from unanswered questions.
Change Order Management
Create and manage construction variations with scope, cost and schedule impact tracking. Facilitate faster approvals and capture all potential cost impacts, reducing disputes and eliminating 'proceed at risk' situations.
Contract Management (NEC, JCT)
Manage contracts, subcontracts and purchase orders with support for NEC and JCT contract forms. Track contract values, variations and payment applications whilst monitoring retention and lien waivers.
Tender and Bid Management
Create tender packages, distribute to subcontractors and track coverage by trade with bid comparison tools. Increase bid coverage by 20 per cent and reduce tender creation time by 3 to 4 days with standardised evaluation.
Handover and Commissioning Management
Manage testing, commissioning and handover phases with equipment validation and system testing. Compile turnover documentation, O&M manuals and as-built drawings, reducing commissioning time by 35 per cent.
Progress Tracking and Reporting
Monitor project progress with schedule versus actual comparison and productivity analysis. Provide real-time updates with visual progress indicators, KPI dashboards and automated progress reports with forecasting.
Milestone Tracking
Monitor critical project milestones with deadline alerts and progress visualisation. Track dependencies and identify delays early, keeping projects on schedule with stakeholder notifications.
Task Management and Assignment
Create, assign and track tasks across teams with priority levels and due dates. Manage workflows with automated notifications and real-time status updates, ensuring nothing falls through the cracks.
Multi-Project Dashboard
Oversee multiple projects simultaneously with consolidated portfolio views and cross-project reporting. Compare performance, identify trends and allocate resources across your entire project portfolio.
Client Portals
Provide clients with secure access to project information, documents and progress reports. Enable transparent communication and collaboration whilst maintaining control over what clients can view and download.
Financial Operations
Construction Accounting with Job Costing
Manage project-based accounting with specialised construction features including CVR, progress billing and change order tracking. Track costs by job with hierarchical cost code structures, determining profitability at project level.
CIS (Construction Industry Scheme) Compliance
Manage UK tax deduction scheme with online subcontractor verification and automated deduction calculations. Submit monthly CIS300 returns directly to HMRC with payment certificates and complete audit trails.
Invoicing and Progress Billing
Create construction-specific invoices with progress billing based on completion stage and milestone-based triggers. Generate invoices automatically from estimates and job data, tracking payment status and integration with accounting.
Purchase Order Management
Control procurement spending with PO creation, multi-level approval workflows and budget control. Link purchase orders to project budgets preventing overspend, with three-way matching before payment authorisation.
Procurement and Supplier Management
Streamline source-to-pay processes with supplier vetting, tendering and contract management. Maintain supplier databases with performance tracking, manage RFQ and RFP processes and conduct spend analysis.
Cost Management and Tracking
Monitor all costs throughout project lifecycles with real-time actual versus budgeted cost visibility. Track committed costs from POs and contracts, forecast costs to completion and identify budget variances early.
Budget Management and Forecasting
Plan, allocate and control project budgets with budget versus actuals reporting in real-time. Forecast final costs based on current trends, manage budget revisions and project cash flow requirements over time.
Payment Applications and Valuations
Manage interim payment processes compliant with JCT and NEC contracts, creating valuations and applications. Prepare interim valuations with measured work, variations and materials on-site, ensuring Housing Grants Act compliance.
Expense Management
Capture, approve and reimburse employee expenses with mobile receipt capture and project allocation. Track mileage with GPS, integrate company cards and capture VAT for reclaim, automating reimbursement processing.
VAT and Tax Management (MTD Compliant)
Manage VAT calculations and submissions with Making Tax Digital compliance and direct HMRC submission. Handle Domestic Reverse Charge VAT for construction services, track VAT on purchases for recovery and manage multi-rate scenarios.
Credit Control and Debt Management
Manage accounts receivable with automated payment reminders and aged debtor reporting. Track customer payment history, monitor Days Sales Outstanding (DSO) and provide credit reference checks with debt recovery support.
Business Intelligence and Reporting
Transform construction data into actionable insights with real-time KPI dashboards and custom reporting. Consolidate data from multiple systems, conduct predictive analytics and compare multi-project performance against benchmarks.
Cost-to-Complete Forecasting
Project remaining costs to finish work based on current spending patterns and productivity rates. Identify potential cost overruns early and adjust resources or scope to protect project margins.
Retention Tracking
Monitor retention held and released throughout project lifecycle with automated calculations. Track retention certificates and release dates, ensuring cash flow accuracy and contract compliance.
CVR (Cost Value Reconciliation)
Compare costs incurred against value of work completed for accurate project profitability analysis. Identify cost overruns and under-billing, providing early warning of projects in financial difficulty.
WIP (Work in Progress) Reporting
Value partially completed work for financial reporting and balance sheet accuracy. Calculate accrued revenue, costs and profit recognition in accordance with accounting standards.
Asset and Equipment Management
Equipment Management and Allocation
Track, schedule and manage all construction equipment from small tools to heavy plant across projects. Monitor equipment allocation, maintenance history and costs, optimising utilisation from acquisition to disposal.
CMMS (Computerised Maintenance Management)
Plan and execute equipment maintenance with preventive scheduling based on calendar, hours or mileage. Track work orders, spare parts and technician schedules, minimising downtime and extending asset lifespan.
Fleet Management (Vehicles and Plant)
Manage commercial vehicles and mobile plant with driver license checking and vehicle walk-around inspections. Track MOT, insurance and taxation whilst supporting FORS accreditation and DVSA Earned Recognition compliance.
Plant and Equipment GPS Tracking
Monitor real-time location of construction plant and machinery with geofencing and movement alerts. Track operating hours, prevent theft with remote immobilisation and monitor utilisation across multiple sites.
Inventory and Stock Management
Track construction materials, consumables and tools across sites, warehouses and vehicles with barcode scanning. Monitor stock levels with automated reorder notifications, reducing wastage and preventing material shortages.
Materials Management and Tracking
Manage construction materials from procurement through on-site usage with delivery scheduling and verification. Track quantities purchased versus used versus remaining, reducing waste and ensuring timely material availability.
Equipment Hire Management
Manage plant hire operations with contract creation, availability checking and automated invoicing. Process off-hire, track rental rates and manage multi-depot operations with LOLER compliance tracking.
Asset Lifecycle Management
Strategically manage assets from acquisition through disposal, optimising return on investment. Track depreciation, calculate lifecycle costs and conduct lease versus own analysis with replacement planning.
Vehicle Telematics Integration
Integrate with more than 70 telematics systems including Samsara, John Deere and Caterpillar for real-time operational data. Monitor fuel consumption, idle time, driver behaviour and engine diagnostics with PTO usage tracking.
Service and Maintenance Scheduling
Plan and dispatch maintenance work with automated schedule creation and service reminders. Assign technicians to jobs, track labour time and parts usage, reducing equipment downtime with compliance checklists.
LOLER and PUWER Compliance Management
Ensure lifting equipment meets LOLER requirements with 6-monthly thorough examinations and SWL documentation. Track PUWER compliance with pre-use checks, maintenance inspections and operator qualifications, preventing prosecution.
Equipment Certification Tracking
Maintain registers of equipment certifications, thorough examinations and competent person assignments. Store Certificates of Thorough Inspection with automated expiry alerts and Building Safety Act Golden Thread documentation.
Yard Management
Manage construction yards and depots with layout mapping and equipment location tracking. Control check in and check out processes, monitor dwell time and coordinate equipment deployment planning from storage facilities.
Stores Management
Organise warehouse inventory with bin location management and picking workflows. Handle parts requisitioning from field, inter-location transfers and self-service kiosks with barcode scanning for movements.
Fuel Management and Monitoring
Control fuel dispensing with driver authentication and real-time tank level monitoring (99.5 per cent accuracy). Track consumption by vehicle, prevent theft and generate fuel usage reports with EPA emissions calculations.
Tool Tracking and Management
Track small tools and power tools across sites with QR code scanning and RFID technology. Record check in and check out, assign tools to workers and manage tool kits, reducing losses and improving accountability.
Equipment Utilisation Analytics
Analyse equipment usage hours versus idle time to optimise deployment and identify underutilised assets. Track revenue generation per asset and conduct rental versus ownership analysis for capacity planning.
Communication and Reporting
Team Messaging and Collaboration
Enable real-time communication across field and office teams with instant messaging and group chats. Share files, create discussion threads and use @mentions, keeping everyone informed and aligned.
Real-Time Notifications and Alerts
Receive instant push notifications for critical events, approvals and deadline reminders. Customise alert preferences by role and priority, ensuring urgent issues get immediate attention.
File Sharing and Document Collaboration
Share documents, drawings and photos instantly with version control and access permissions. Collaborate on files with commenting and markup tools, maintaining single source of truth for all project information.
Custom Report Generation
Create bespoke reports tailored to your business needs with drag-and-drop report builders. Schedule automated report distribution and export to Excel, PDF or CSV formats.
Dashboard Visualisation with KPIs
Monitor business performance with visual dashboards displaying key performance indicators in real-time. Customise views by role and track metrics that matter most to your construction business.
Multi-Site Visibility
Oversee all construction sites from a single interface with consolidated data and cross-site reporting. Compare site performance, allocate resources and identify issues across your entire portfolio.
Role-Based Access Control
Control who can view, edit or delete information with granular permission settings by role. Protect sensitive data whilst ensuring teams have access to information they need for their jobs.
Audit Trails and Logs
Maintain complete records of all system activities with timestamped audit trails for compliance. Track who did what and when, providing accountability and supporting dispute resolution.
Data Export (Excel, PDF, CSV)
Export any data from the system in standard formats for external analysis or record-keeping. Create management packs, board reports or regulatory submissions with one-click data extraction.
Email Integration
Sync system notifications and communications with your email client for seamless workflow. Reply to system messages via email and maintain communication history within the platform.
Third-Party Software Integrations
Connect Unibuild Software with Sage, Xero, QuickBooks and other business systems via APIs. Eliminate double-entry, ensure data consistency and create unified workflows across your software ecosystem.